Team Secretary/Receptionist

The role will be based in our Uckfield office and is a varied administrative position that combines front-of-house responsibilities with broader office and Personal Assistant (PA) support. The successful candidate will play a key role in ensuring the smooth day-to-day running of the office, providing reception cover when required while also supporting the Facilities & Business (FB) function and PA team. This position would suit someone who is highly organised, adaptable and enjoys working in a client-facing role alongside general administrative support.

Responsibilities

Providing reception cover as required, including meeting, greeting and liaising with clients; Operating the switchboard and managing incoming calls; Diary management and scheduling meetings; Booking meetings and preparing boardrooms; Assisting with client invoicing and credit notes; Drafting Letters of Engagement; Supporting fire safety and health & safety procedures; Ordering stationary and office equipment; Preparing refreshments for meetings; Printing, scanning, photocopying, filing and document binding; Supporting ad hoc projects and administrative tasks; Undertaking errands as reasonably required; Providing general administrative support as needed

Requirements

High attention to detail, with the ability to adapt to a changing environment; Strong organisational and communication skills; Ability to multitask and manage competing priorities; Strong IT skills, with an intermediate working knowledge of Microsoft Office Suite; Effective time management and prioritisation skills

Nice to have

Previous experience in a secretarial or administrative role within Professional Services; Experience using relevant software packages such as CCH or CoAct

Benefits

CPD training throughout the year; Annual firm-wide seasonal events; Social club; Individual career and personal development path