URMC Academic Programs, Program Assistant III

This position will support the URMC Alumni Relations team, assisting with the planning and implementation of events, including Meliora Weekend. Support includes, but is not limited to, managing event calendars, handling invitations and RSVPs, meeting prep, agendas, and meeting minutes. This role also serves as the point person for all reporting related to event registration and attendance. This position handles the processing of invoices, gifts, and expense reports. While primarily assigned to the Alumni Relations team, this position also assists with projects in Clinical Programs if needed. Excellent organizational skills, strong written and verbal communication skills, and an ability to work with Excel and our database are all critical to this role.

Responsibilities

Support the URMC Alumni Relations team, assisting with planning and implementation of events, including Meliora Weekend; Managing event calendars, handling invitations and RSVPs, meeting prep, agendas, and meeting minutes; Serving as point person for reporting related to event registration and attendance; Processing invoices, gifts, and expense reports; Assisting with projects in Clinical Programs if needed; Managing data using Salesforce Ascend, RAX, CVENT, and Excel; Providing administrative support for large and small scale events; Supporting Senior Director, Engagement, and Gift Officers; Handling general office duties and gift processing

Requirements

Associate's degree and 2 years of relevant experience, including at least some writing experience required; Or equivalent combination of education and experience; Excellent organizational skills; Strong written and verbal communication skills; Ability to work with Excel and database