Virtual Legal Administrative Assistant

About the Role

We are seeking a detail-oriented Virtual Legal Administrative Assistant to support a busy solo law practice in New York. The attorney currently works with a paralegal who handles billable legal work; this role is dedicated to administrative tasks so that the paralegal can focus exclusively on billable hours.

The successful candidate will become the backbone of day-to-day administration — managing billing entries, scheduling, correspondence, and file management across multiple platforms. Training materials (screen recordings) will be provided for proprietary systems.

Why Join Assist World?

100% REMOTE

$50 birthday bonus

$200 testimonial bonus

$500 entry monthly raffle

NO TRACKER. NO PROBLEM

Responsibilities

Enter billing entries into Clio (case management system); Enter time into the New York State court-appointed voucher system, including time-stamped, description-based entries required for court matters; Process billing contemporaneously to keep the firm's invoicing current; Open and close client matters in Clio and the NY State voucher system; Load and organise relevant documents, save to OneDrive; Draft routine client correspondence (e.g. retainer returns, payment confirmations); Send and manage emails via Outlook on behalf of the attorney; Schedule client calls and appointments in block time; Assist with setting up and maintaining a Calendly account

Requirements

Minimum 3–4 years experience in an administrative, legal, or executive support role; Strong attention to detail with high data entry accuracy; Professional written communication skills in English; Comfortable working independently and learning new systems via video training; Reliable home office setup with stable internet connection; Ability to work Eastern Standard Time business hours; Spanish language skills (advantageous but not required); Microsoft Office Suite (Word, Excel, etc.) - Must-have; Microsoft Outlook - Must-have; Clio (legal case management) - Nice-to-have; LexisNexis - Nice-to-have; NY State court-appointed voucher system - Will train