Warehouse Administration Specialist

Veolia Group is a global leader in environmental services, operating across all five continents with nearly 218,000 employees. Specializing in water, energy, and waste management, Veolia Group designs and implements innovative solutions for decarbonization, depollution, and resource regeneration, supporting communities and industries in their ecological transformation. Within this framework, Veolia's Water Technology Business brings together a dedicated team of experienced professionals committed to tackling the world’s most complex challenges related to water scarcity, quality, productivity, and energy. Together, we pursue a shared mission to create a more sustainable future.

Job Summary

This position supports Warehouse Operations and Logistics in Woodridge, Illinois, with a primary focus on administrative coordination, order processing, inventory tracking, and shipment documentation within a fast-paced environment.

The Warehouse Administration Specialist is responsible for managing system transactions, supporting shipping and receiving documentation, coordinating inventory records, and ensuring accurate processing of receptions and shipments. While the role includes occasional warehouse support activities, the primary emphasis is on administrative, ERP, and logistics coordination responsibilities.

Key Characteristics

- Detail-Oriented
- Organized
- Reliable
- Strong Administrative Skills
- Process Driven
- Team Player

Responsibilities

Process and maintain shipping, receiving, and inventory transactions within ERP or warehouse systems; Create shipping labels and shipment documentation using UPS, FedEx, or similar systems; Ensure accurate system updates for invoicing and tracking purposes; Maintain accurate inventory and shipment records; Support cycle counts, inventory reconciliation, and reporting activities; Communicate with internal teams regarding shipment status, material availability, and order updates; Assist with scheduling freight pickups and coordinating deliveries; Maintain organized filing and documentation related to logistics and warehouse activities; Support warehouse organization and operational efficiency as needed; Follow company safety procedures and OSHA guidelines; Provide occasional hands-on warehouse support including receiving and staging materials when required

Requirements

Strong administrative and organizational skills; Proficiency with ERP systems or warehouse management systems (JD Edwards or similar preferred); Experience with shipping software such as UPS WorldShip, FedEx Ship Manager, or similar tools; Strong attention to detail and accuracy in data entry and order processing; Ability to manage multiple priorities in a fast-paced environment; Effective communication and teamwork skills; Basic Microsoft Office proficiency (Excel, Outlook, Word); Ability to occasionally lift and move materials up to 45 lbs as needed; High School Diploma or equivalent; Prior experience in logistics coordination, warehouse administration, customer service, or operational support; Experience processing orders, shipments, and inventory transactions in ERP or warehouse systems; Strong communication skills and reliability

Nice to have

Experience with JD Edwards or similar ERP systems; Experience with UPS, FedEx, or freight shipment systems; Previous experience supporting warehouse or logistics operations