Workplace & Talent Specialist

As the Workplace & Talent Specialist, you'll be a key operator behind the scenes at Ambient, helping run the Redwood City office and creating an environment where employees can do their best work, candidates have exceptional experiences, and the leadership team can move quickly. This role is for an experienced operator who has run an office, supported executives, and coordinated candidate interviews, and who wants to own all three and shape how Ambient scales. You'll work closely with People, Recruiting, Finance, IT, and company leadership, serving as a trusted point of contact for employees, candidates, customers, and visitors. Ambient.ai is the category creator and leader in Agentic Physical Security, and is an Equal Opportunity Employer. Ambient is an E-Verify participant.

Responsibilities

Own the workplace experience and keep the Redwood City office organized and client-ready; Greet candidates, customers, and guests; Provide remote support for the India office and team members; Own new hire onboarding from start to finish, including equipment, desk setup, access, and swag; Plan company events and celebrations, manage company swag, and lead the Anniversary Recognition Program; Oversee office vendors and expenses with Finance; Own workplace safety, compliance, and security, including badge access; Run Friday company meetings, coordinate in-office replica weapon testing, and take on other priorities; Schedule interviews across candidates, interviewers, and time zones in Ashby; Create an exceptional candidate experience, including onsite interview days; Make sure interviewers submit scorecards on time and help hiring managers schedule debriefs; Help with career fairs, campus recruiting, and other talent pipeline events; Plan executive travel from start to finish; Manage executive Ramp expenses and reports with Finance; Run leadership and team offsites, dinners, and gatherings; Serve as a flexible strategic partner to the leadership team, coordinating meetings, handling ad hoc requests, and driving high-priority projects

Requirements

3–5 years in workplace operations, office management, executive support, recruiting coordination, or a similar operations role; Fully in-office, 5 days per week (Monday–Friday) at the Redwood City office; Exceptional organization and attention to detail; Strong judgment and ownership; Warm, polished, and professional; Highly resourceful and adaptable; Tech-savvy and eager to learn, proficient in Google Workspace including Sheets and Slides, and comfortable troubleshooting workplace tech like Zoom Rooms; Comfortable managing vendors and budgets, with a track record managing vendor relationships and office budgets; Demonstrated AI fluency, using AI tools daily to research, draft, organize, problem-solve, and streamline work

Nice to have

Experience with Ashby or another applicant tracking system; Familiarity with OSHA and workplace safety requirements

Benefits

Stock options for regular full-time employees; Comprehensive health and welfare package (Medical, Dental, Vision, Life, EAP, Legal Services, 401k); Flexible time off, including Winter Break between Christmas and New Year's for most roles