Accounts Payable Manager

This role oversees the full accounts payable cycle, leads and develops a high-performing team, and ensures compliance with internal policies and external regulations. The ideal candidate will bring deep financial operations expertise, strong vendor relationship skills, and a passion for process improvement.

Responsibilities

Oversee the accounts payable department, leading a team of professionals to ensure the timely and accurate processing of invoices and payments while maintaining compliance with institutional policies; Develop and implement strategic initiatives to enhance operational efficiency, foster a collaborative work environment, and serve as a key liaison between departments to optimize financial workflows and vendor relationships; Troubleshoot and resolve AP processing issues that require a solid understanding of AP end-to-end processes and interdependencies between AP and adjacent departments (Accounting, Treasury, FP&A, etc.); Anticipate and identify potential risks related to completing AP tasks, and take action to mitigate and minimize company risk exposure; Manage AP-related month-end close processes, including posting invoices to and reconciling the general ledger; Oversee the management of vendor relationships by ensuring timely communication and resolution of any issues related to payments and services; Serve as the primary point of contact for audit inquiries related to accounts payable, ensuring that all documentation is complete and readily available for review; Implement and monitor internal controls to safeguard financial data and prevent fraud; Ensure compliance with tax regulations (e.g., sales/use tax, 1099 reporting); Support internal and external audits with required documentation; Prepare and deliver comprehensive reports to senior management that summarize accounts payable activities, highlight key performance indicators, and outline areas for enhancement; Establish and analyze Key Performance Indicators (KPIs) to measure accounts payable performance, implementing corrective actions to optimize processes; Provide managerial support for daily cash flow activities and forecasting performed by executive management; Provide training and professional development opportunities for team members to enhance their skills and knowledge in accounts payable practices; Oversee the processing of accurate 1099s for accounts payable as required by the IRS, and research IRS rules for reporting extraordinary 1099s; Foster a culture of accountability, collaboration, and continuous improvement

Requirements

7+ years of AP or financial operations experience, including team leadership; Four-year college degree or equivalent experience. Bachelor’s degree in finance, accounting, or a related field; Expert in written and verbal communication, analytical thinking, people management, problem-solving, customer service, organization, strong attention to detail, and interpersonal relationship building; Proficiency in ERP systems (Oracle); Advanced skills with Microsoft Excel; Strong understanding of accounting principles and financial regulations; Proven track record in vendor management and process improvement; Ability to manage multiple priorities and meet tight deadlines

Benefits

competitive compensation; health and dental insurance; 401k retirement savings with company match; flex spending account; paid personal time off; paid company holidays; parental leave; employee eyewear discount; training programs; access to educational courses; opportunities for professional growth and long-term career fulfillment