Acquisitions Assistant

Under the general supervision of a Monographic Processing Services manager, performs a broad range of manual and computer tasks associated with receipt and physical processing and preparation of monographs in a variety of formats, including but not limited to receiving, unwanted gifts processing, shelf preparation, and record maintenance.

Responsibilities

Performs manual and computer tasks associated with receipt and physical processing and preparation of monographs; Unpacks, shelves, charges and routes incoming materials; Verifies and sorts materials in preparation for receipt; Sorts and distributes mail; Reviews incoming shipments for accuracy and completeness and resolves problems with shipments; Affixes fund donor bookplates, barcodes and security devices to materials; Tracks materials routed to other teams, units, departments or libraries; Labels and stamps some materials; Performs scanning and digitization tasks for Acquisitions, including OnBase scanning, OnBase data entry, LSP invoice record creation, and vendor-supplied electronic invoice processing; Prepares and researches outstanding Amazon invoices; Creates purchase orders for approval and add book receipts for records loaded from vendors; Prepares items for the shelf or transfer to Collections Services and Operations, including processing of shelf-ready items; Enters and compiles statistics; Performs additional related clerical functions incidental to library activities; May contribute to workflow and procedure documentation; May provide work direction and training to student employees; Searches for bibliographic information in database, catalog and/or files; Processes and maintains records of materials received and sent out; Checks, prepares and processes invoices for payment; Prepares orders, receives, verifies, sorts and records the receipt of serials and monographs; Adds issues and claims missing issues; Keyboards correspondence, forms, reports and other documents; Prepares materials for microfilming and inspects film for quality and completeness

Requirements

Two years of related work experience and a high school level education, or an equivalent combination of experience and education; Good computer hardware and software skills, including demonstrated proficiency in multiple Microsoft Office applications (e.g. Word, Excel), email and Internet searching and online systems; Good interpersonal, written and oral communication skills, including ability to use electronic communications in a timely manner; Ability to work both independently and in a team; Ability to establish and maintain effective, supportive and productive relationships with colleagues and vendors; Ability to work with faculty, staff, students, and other library patrons in a culturally diverse environment; Ability to push heavy book trucks, carry heavy volumes, reach high shelves, climb ladders, work in locations with dust, and stand or sit for long periods of time

Nice to have

Familiarity with a second language in addition to English

Benefits

A general description of the benefits offered with this Clerical and Technical position is available at Yale Benefits