Administrative Assistant 2

Aquent, a trusted partner in connecting top talent with leading organizations, invites you to join a team at a globally recognized technology company. This innovative leader is at the forefront of developing critical infrastructure that powers vast amounts of information storage, enabling seamless operations and advanced capabilities for users worldwide. Your contribution will directly support the foundational systems that manage and secure digital assets on a massive scale, playing a pivotal role in the efficiency and reliability of essential services. Are you a highly organized and proactive professional ready to be the backbone of a dynamic team? This role offers the chance to make a tangible impact on the operational excellence of a team dedicated to cutting-edge data management. You will provide essential administrative and business support, ensuring smooth daily functions and significantly contributing to the team’s productivity and success. By managing complex administrative tasks, coordinating key activities, and serving as a central point of contact, you will directly influence the team’s ability to focus on their core mission of advancing data storage solutions.

Responsibilities

Perform a variety of complex administrative functions, supporting all levels of management and external business partners; Manage and coordinate schedules, ensuring optimal time utilization for team members; Coordinate and arrange travel logistics, from booking to itinerary management; Process business expenses accurately and efficiently; Plan and execute meetings and events, handling all logistical details; Support financial and personnel operations; Oversee facility operations, ensuring a well-maintained and functional work environment; Manage the procurement of goods and services, including computer equipment, office supplies, and reference materials; Cultivate and maintain strong vendor relationships; Provide comprehensive general office support; Serve as the primary contact for the group, fielding inquiries and directing communications; Lead and complete special projects as assigned, contributing to team initiatives; Handle onboarding and offboarding processes for team members; Manage and track PC inventory and assignments.

Requirements

2+ years of administrative or business support experience; Demonstrated ability to perform complex administrative functions with a high degree of accuracy and efficiency; Proficiency in managing schedules, coordinating travel, and processing expenses; Experience in event planning and coordination; Familiarity with procurement processes and vendor relationship management; Strong organizational skills and attention to detail; Excellent communication and interpersonal skills; No particular degree required for the role.

Benefits

Subsidized health, vision, and dental plans; Paid sick leave; Retirement plans with a match; Free online training through Aquent Gymnasium; Flexible work options