Administrative Assistant [26173]

CS GROUP has been successfully providing digital end-to-end systems and engineering services for more than 40 years.

With over 2000 employees worldwide, we combine advanced and unique skills in both information technology and space data engineering. We combine entrepreneurial agility with cutting-edge technological expertise.

CS GROUP is a leading provider of operational systems and an important and trusted long-term partner for space and defence organisations.

At CS GROUP, we are driven by innovation and we value our most important asset: our people.

Administrative and Operational Support

Coordination and Meeting Management

- Organize and coordinate meetings related to engineering, ICT, management, and operational activities.
- Manage calendars and scheduling activities.
- Coordinate stakeholders and support communication between teams.
- Facilitate PMO-related coordination activities.

Welcome Office and Staff Services

- Manage ID registration and deregistration processes.
- Coordinate vehicle registration and deregistration procedures.
- Provide advisory services regarding host country agreements and applicable rules.
- Manage welcome office documentation and reporting.
- Monitor and manage shared functional mailboxes.
- Process and manage VAT claims.
- Provide driving licence support services.
- Deliver induction and orientation training sessions.
- Support staff relocation activities.

Please note: This role is subject to security clearance requirements.

Responsibilities

Provide administrative and operational support to financial activities.; Provide administrative and operational support to accounting processes.; Provide administrative and operational support related to engineering activities.; Provide administrative and operational support related to management and institutional activities.; Provide administrative and operational support to PMO and quality-related activities.; Support digital collaboration initiatives and ICT management activities.; Provide mission support services.; Coordinate travel-related administrative activities and associated documentation.

Requirements

4 years of experience in business or public administration.; Excellent coordination and stakeholder management abilities.; Experience with document and records management.; Ability to manage multiple priorities and deadlines.; Strong communication and customer-service orientation.; Proficiency with digital collaboration tools and office applications.; Attention to detail and accuracy in handling documentation and records.; Ability to work across multidisciplinary teams including finance, HR, procurement, ICT, and engineering functions.; Fluency in English is mandatory, knowledge of French is a strong advantage.