Administrative Assistant

Responsibilities

Provide comprehensive calendar management for senior executives and coordinate across multiple offices and time zones; Serve as the primary point of contact for internal and external stakeholders; Manage the distribution of audited financial statements, unaudited monthly and quarterly reports, and all departmental mail and correspondence across office locations; Coordinate and track regulatory filings and compliance submissions; Create, maintain, and manage distribution lists, directories, and departmental trackers; Process and submit expense reports and PTO timesheets; Book domestic and international travel; Support planning and execution of team events, offsites, and training sessions; Track department budget and report headline costs to department leadership; Prepare presentations including slide creation, printing, and binding materials for meetings

Requirements

Bachelor's degree required; 4-6 years of related admin experience within an accounting or finance environment; Strong proficiency in Microsoft Office Suite; Comfortable interfacing with C-suite executives and external partners

Nice to have

Familiarity with accounting or ERP software is a plus; Experience supporting a multi-location team is a plus