Administrative Assistant / Receptionist

Avery Dennison Corporation (NYSE: AVY) is a global materials science and digital identification solutions company. We are Making Possible™ products and solutions that help advance the industries we serve, providing branding and information solutions that optimize labor and supply chain efficiency, reduce waste and mitigate loss, advance sustainability, circularity and transparency and better connect brands and consumers. We design and develop labeling and functional materials, radio-frequency identification (RFID) inlays and tags, software applications that connect the physical and digital and offerings that enhance branded packaging and carry or display information that improves the customer experience. Serving industries worldwide — including home and personal care, apparel, general retail, e-commerce, logistics, food and grocery, pharmaceuticals and automotive — we employ approximately 35,000 employees in more than 50 countries. Our reported sales in 2025 were $8.9 billion. Learn more at www.averydennison.com .

AVERY DENNISON IS PROUD TO BE CERTIFIED GREAT PLACE TO WORK IN AUSTRALIA , BANGLADESH, CHINA , INDIA , INDONESIA , MALAYSIA , SINGAPORE , THAILAND AND VIETNAM , AND RECOGNIZED AS ONE OF THE BEST COMPANIES TO WORK FOR IN ASIA IN GREATER CHINA AND VIETNAM .

ABOUT YOUR ROLE

We are seeking a team player who works closely with other admin team members and assists the immediate supervisor to provide appropriate office administration support to the Company. Serving as the dual Administrative Assistant and Receptionist, you will act as the welcoming face of our Hong Kong office while ensuring internal operations run smoothly and efficiently.

Responsibilities

Visitor Management: Greet and welcome guests and clients as soon as they arrive at the office, ensuring a seamless and professional check-in process.; Communications Hub: Answer, screen, and forward incoming phone calls, while providing basic and accurate information in-person and via phone/email.; Mail & Deliveries: Receive, sort, and distribute daily mail and packages. Coordinate outgoing mail and courier services.; Facility Upkeep: Maintain a clean, organized, and welcoming reception area, conference rooms, and common office spaces.; Security: Follow safety and security procedures by monitoring the logbook and issuing visitor badges.; Calendar & Scheduling: Assist with scheduling appointments, coordinating meetings, and managing conference room bookings.; Office Supplies: Monitor inventory of office supplies, anticipate requirements, place orders, and verify receipts.; Document Management: Perform basic data entry, filing, photocopying, transcribing, and faxing. Maintain digital and physical filing systems.; Event Coordination: Assist in organizing internal company events, team lunches, and off-site meetings.; Team Support: Assist various departments (HR, Finance, Operations) with ad-hoc projects, expense reporting, and travel arrangements as needed.

Requirements

High school diploma or equivalent required, Associate’s or Bachelor’s degree is a plus.; 1–3 years of proven experience as a Receptionist, Front Office Representative, or Administrative Assistant.; Technical Proficiency: Hands-on experience with office equipment (e.g., printers, phone systems) and proficiency in Google Workspace.; Communication: Excellent verbal and written communication skills, with a polished, professional, and friendly demeanor.; Organization: Strong time-management skills and the ability to prioritize tasks in a fast-paced environment.; Problem-Solving: Resourceful and proactive in dealing with issues that may arise unexpectedly.; Attention to Detail: High accuracy in data entry, scheduling, and document preparation.