Administrative Coordinator- Hepatology Transplant Full Time Days

The Administrative Coordinator position reflects the mission, vision, and values of Northwestern Memorial, adheres to the organization's Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards. The Administrative Coordinator is responsible for higher-level administrative support to various directors within the organization and must use independent judgment and authority to execute projects and maintain workflow. The incumbent will work as part of team and demonstrate superior organization skills, strong interpersonal and communication skills, and attention to detail proficient Microsoft application skills (Word, Excel and PowerPoint) and be highly flexible and adaptable.

Responsibilities

Independently performs high level technical and administrative work supporting the division or unit; Serves as a project manager for a variety of special projects; conducts special studies and analyses and makes recommendations to resolve organizational, procedural and system problems; Creates and revises systems and procedures by analyzing operating practices, record-keeping systems, forms control, supplies inventory, and office layout; Implements changes independently for areas of responsibility; makes recommendations for issues outside responsibility and, following managerial review, implements changes; Uses organizational software applications to research and prepare documents and presentations, collects, analyzes, and manages data; Manages calendar, sets meeting priorities, identifies meeting objectives and materials, and ensures appropriate attendees; Screens incoming email, mail and telephone calls to assign priority, route as needed, and identify additional resources; Independently plans and executes events, activities, and meetings; Assists with creation, preparation, and distribution of materials for all levels of organizational staff; Reads, researches, and routes correspondence while maintaining security and confidentiality of highly sensitive information; Authors responses on behalf of director or department; Develops and maintains relationships with internal and external customers including patients, providers, staff and vendors; Records meeting discussions and key conclusions; May perform other duties as assigned

Requirements

Associates Degree or equivalent relevant (administrative) experience; 3-5 years' experience in a business office with a strong emphasis on database management and customer service; Knowledge of Microsoft Office, PowerPoint and Excel; Ability to organize and think independently; Excellent interpersonal skills

Nice to have

Bachelor of Arts degree or business equivalent; 5 years business experience

Benefits

Tuition reimbursement; loan forgiveness; 401(k) matching; lifecycle benefits; wide range of benefits supporting physical, emotional, and financial well-being; protection for unexpected life events