Administrative Coordinator III

This person provides direct administrative support to faculty members of Wilmot Cancer Institute's Hematology and Oncology Division, Department of Medicine. The faculty members have research and clinical roles. The employee must be able to work with limited supervision, exercise independent judgment, understand and communicate Unit Departmental policies and procedures, analyze situations, and make decisions to achieve desired outcomes.

Responsibilities

Provides direct administrative support to faculty members of Wilmot Cancer Institute's Hematology and Oncology Division; Supports academic activities by editing manuscripts, inserting references, uploading and tracking manuscripts, assisting with editorial activities, creating and maintaining PowerPoint presentations, monitoring publication-to-grant activities, organizing data for progress reports, preparing minutes for research meetings, organizing small and large research meetings; Coordinates conference schedules, plans and arranges travel, prepares lecture handouts and slide presentations; Maintains up-to-date files of curriculum vitae, funding support, and bio sketches; Processes payment requests for journals, publication dues, travel, and conference reimbursements, and maintains expense account listings; Manages faculty calendars and prioritizes access to faculty; Prepares and processes routine and non-routine correspondence, manuscripts, abstracts, and reports; Organizes departmental meetings to record, process, and distribute minutes; Handles recruitment/event planning, scheduling space, technical support, and catering; Creates and distributes announcements of seminars, academic events, and meeting schedules; Receives and responds to high volume of telephone and electronic mail communications; Other duties as assigned

Requirements

High School diploma or equivalent; 2 years of relevant experience; or equivalent combination of education and experience

Nice to have

Computer; Microsoft Word; Excel; PowerPoint; Printer; Copier; Fax