Administrative Coordinator III

Responsibilities

Types correspondence, reports, and other materials; Conducts information retrieval and data entry; Compiles, organizes, and maintains records of business transactions; Maintains moderately complex indexes and files; Opens, sorts and routes incoming mail, answers correspondence and prepares outgoing mail; Maintains and updates filing, inventory, mailing and database systems; Operates office machines such as photocopiers and scanners, voice mail systems and personal computers; Completes and mails bills, contracts, policies, invoices and checks; Compiles, copies, sorts, and files records of office activities; Answers phones, directs calls and takes messages; Provides work direction to lower level support employees; Manages calendars, schedules meetings, and coordinates travel arrangements; Prepares and edits documents, presentations, and reports; Handles correspondence, including email, mail, and phone communications; Maintains filing systems and ensures document organization and confidentiality; Modifies and records data, and runs pre-built reports; Works closely with the department team; Organizes relevant data for given department; Serves as department point of contact for certain tasks; Communicates with departments and outside entities by answering phones, monitoring central email inboxes, and distributing notices; Provides general office backup, including assisting with payroll, billing, and reimbursements as needed; Maintains a comprehensive understanding of the respective database, policies, and norms to ensure efficiency in the department; Assists in planning and executing departmental projects and events; Other duties as assigned

Requirements

High School diploma or equivalent; 2 years of relevant experience; Or equivalent combination of education and experience