Administrative Support

Support Line Manager and/or (Local) Management Teams by being accountable for administrative tasks such as the procurement process, area personnel training management, technical office management among other.

Responsibilities

Support line manager in organizational and administrative tasks; Pro-actively manage and organize calendars, meetings, appointments and (team) activities internally and, if applicable, externally; Prepare documents and presentation material; respond to incoming correspondence, inquiries, and calls; Take and distribute meeting minutes; Organize business trips, incl. transportation and accommodation in the most cost-effective way; may be responsible to create travel expense reports; Execute various administrative activities e.g. booking of meeting rooms, processing of invoices etc.; Create and follow-up purchase requisitions and goods receipt using SAP; Create and maintain technical drawings for Infrastructure and Projects area; CAD Design & Modeling: Creating 2D drawings of components, machinery, or building structures; Documentation: Preparing technical reports, assembly plans, and detailed BOMs (Bills of Materials); Revisions: Updating existing drawings based on new technical data, site changes, or engineering revisions; Collaboration: Working with engineers and production teams to ensure design feasibility; Manage PPEs, absences and trainings for all Infrastructure and Projects area employees

Requirements

Previous experience in an administrative role; Previous experience as technical office draftsman; Very good interpersonal and verbal & written communication skills; Excellent MS Office 365 skills; Wide AutoCAD 2D experience; Good organizational and analytical skills; Ability to handle sensitive data; Local language is a must

Nice to have

English language skills

Benefits

Flexible schedule; Medical insurance; Canteen