Administrator

An exciting opportunity has arisen to join our team as Administrator working at our Leeds as part of our Remediation Team. The Administrator provides essential administrative support across the business, assisting with communication, record keeping, purchasing, travel arrangements, training coordination, resourcing, and general office administration. The role supports the smooth running of daily operations and ensures key administrative processes are completed accurately and on time.

Responsibilities

Undertake general administrative duties to support REM operations and the wider business; Work alongside the senior management team to manage and direct incoming emails and telephone calls, taking clear and accurate messages where required; Record and distribute meeting minutes in a timely and accurate manner; Arrange hotels and other relevant accommodation using in-house systems and external suppliers; Maintain compliance-based training records, ensuring training is booked before expiry dates; Support the purchasing function by acting as a buyer for jobs, maintaining the REM contact book, and assisting with the onboarding of new suppliers; Order PPE and other overhead-related goods as required; Manage customer feedback surveys and take ownership systems; Maintain monthly time allocation sheets; Work with Operations to coordinate resourcing across the team and assisting with resourcing calls; Submit and monitor working-away subsistence claims across the team; Setting up jobs on Business Central and creating job files; Support the Operations Manager in co-ordination of REM calendar; Management of asset register and HILTI database for equipment; Liaising with Rhodar Waste Manager to co-ordinate waste disposal activities and materials (aggregates) purchasing; Management of REM road fleet to ensure compliance with company policy; Overseeing inductions for new starters.

Requirements

Strong organisational skills and attention to detail; Clear and professional communication skills; Ability to manage multiple administrative tasks and priorities; Confident using internal systems, email, and Microsoft Office applications; Reliable, proactive, and able to work effectively as part of a team.

Benefits

Potential to earn an annual bonus, based on profitability of the business; 25 days holiday (plus bank holidays) as standard, plus up to 5 additional days based on length of service; Option to buy additional holidays; Christmas shutdown (utilising annual leave & bank holidays); Annual pay review; Company pension scheme with enhanced contributions; Flexible start and finish times; Free on-site parking; Annual appraisal, including learning & development plan; Excellent career progression and training opportunities; Investors in People recognition – 2015, 2019 and 2022; Access to an employee assistance programme, including counselling services, and mental health first aiders to support your health and wellbeing; Opportunities to partake in volunteer work and charity events