Assistant - Temporary

The Organisation for Economic Co-operation and Development ( OECD ) is an international organisation comprised of 38 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world. Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.

The Trade Union Advisory Committee ( TUAC ) to the OECD is an international trade union organisation representing the views of the labour movement to the OECD and its various committees. It has a permanent secretariat based in Paris led by a General Secretary, and is independently funded by national trade union confederations.

TUAC is looking for a dynamic and experienced Assistant to carry out a range of administrative and communication tasks to support TUAC’s objectives and priorities. The selected person will work under the supervision of the TUAC General Secretary, and in close collaboration with the other Assistant in TUAC.

Main Responsibilities

Communications, web support and social media

- Upload information on the TUAC website and ensure information is up-to-date, relevant and accurate;
- Support the Comms Advisor with the production of the TUAC newsletter and with content for the website;
- Help prepare social media content for TUAC’s X account

Academic Background

Professional Background

- Relevant experience in similar support functions, preferably in an international organisation;
- Experience in proofing, editing and formatting documents;
- Experience in creating social media content and maintaining websites and other digital platforms;
- Experience in the organisation of meetings and business travel; and
- Excellent knowledge of the administrative rules and procedures of the Organisation or proven ability to learn and assimilate new rules and procedures quickly.

Tools

- Excellent knowledge and experience in the use of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and the ability to quickly master other software used at TUAC;
- Experience with mailchimp would be an asset;
- Knowledge of website content management software; and
- Experience in social media platforms (e.g., X, LinkedIn).

Languages

- Fluency in English (native level) and good knowledge of French, with the ability to draft and edit correspondence in both languages.
- Knowledge of other languages would be an asset (e.g. Spanish).

Responsibilities

Carry out the full range of front-office and administrative duties, including handling incoming e-mail in a timely manner, drafting correspondence and other documents in English and French, preparing and sending out circulars and other electronic invitations,; Proof-reading and editing Organise meetings and events, including liaising with TUAC affiliates and OECD regarding their participation in meetings. Give general support during meetings including drafting minutes and helping prepare notes for the TUAC Chairs.; Manage and upload content on TUAC’s ONE Community pages,; Manage databases and filing systems, proposing improvements as required, and keep records updated,; Carry out administrative tasks related to the organisation of missions, including travel arrangements and assisting with visa applications, and other administrative tasks as required.

Requirements

A good secondary level of education, ideally in office and communications management.; OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1), Enable People (Level 1), Ethics and Integrity (Level 1), Collaboration and Horizontality (Level 2), Achieve Results (Level 1), Innovate and Embrace Change (Level 2).; To learn more about the definitions for each competency for levels 1-3, please refer to OECD Core Competencies .