Business Administrator

Eurofins Scientific is an international life sciences company, providing a unique range of analytical testing services to clients across multiple industries, to make life and our environment safer, healthier and more sustainable. From the food you eat, to the water you drink, to the medicines you rely on, Eurofins laboratories work with the biggest companies in the world to ensure the products they supply are safe, their ingredients are authentic, and labelling is accurate.

The Eurofins network is dedicated to delivering testing services that contribute to the health and safety of society and the planet, and to its corporate responsibility to protect the environment and ensure diversity, equity, and inclusion across its companies around the world.

We’re proud to be an armed forces-friendly place to work and welcome applications from reservists, armed forces veterans (including the wounded, injured and sick), as well as cadet instructors, and military spouses and partners.

If you want to continue to help make our world a safer and healthier place, then apply for the role below and become a part of the extraordinary Eurofins network

Unfortunately we do not offer sponsorship for this role.

This is a full time role, working Monday - Friday, 9:00 - 17:00. This role will be working across two sites - 4 days per week based in Linlithgow and 1 day per week based in Livingston.

Purpose of this post will be to provide administration support to all departments within both Linlithgow and Livingston sites, duties include:

Responsibilities

Provide administrative support, to all areas of the business, with focus on operations, finance and purchasing.; Handle incoming communication and provide information to other finance departments within the organisation and suppliers.; Provide further information, such as copy invoices & statements, as required to facilitate payment.; Manage buildings and facilities related issues including H&S administration– both internal and external; Liaise with Eurofins Account Receivable team to accurately assign and record credit notes and payments.; Responsible for creating and managing blanket Pos for all services required for the buildings or the labs.; Responsible for arranging services i.e. printers, tenancy queries, and utilities as and when required to ensure business runs smoothly, using suppliers listed on Coupa and making payment. All service invoices utilities/rates/waste/ and any further ad hoc suppliers.; Coordinate travel and events where required.; Utilise MS Office tools (Excel, Teams, Outlook, etc.) to communicate.; Use various software systems (internal Eurofins and MS Access) to track performance and provide additional information.; Arrange PUID numbers and Access Cards for all new Eurofins employees.; Provide a high level of internal and external customer care.; Maintain and administer company records, systems, assets, contracts and business processes.

Requirements

Understanding of finance, Account Receivable and Accounts Payable..; Experience working in a similar administrative role.; Experience using a Spend Management System, such as Coupa.; It would be desirable to have experience in a finance related role.; Good computer skills, with knowledge of MS Office.; Excel Skills, e-LIMS FGS and MS related software (desirable, not essential).; Good organisation and time management.; Good verbal and written communication skills.; Ability to self-manage.; Good attention to detail; Flexible and supportive approach.

Benefits

Additional Annual Leave at Employees set service dates; Company Pension Plan; Life Assurance Scheme (4 times annual salary); Healthcare Cash Plan (6+ months service); Enhanced Maternity, Adoption and Paternity Schemes; Employee Assistance Programme – 24/7 confidential; Health and Wellbeing Programmes; Free parking; Worldwide career opportunities; We also have in place rewards recognising the great work our employees deliver, their dedicated service and celebrating special life events.