Business Operations & GRC Coordinator

Solvd Inc. is a rapidly growing AI-native consulting and technology services firm delivering enterprise transformation across cloud, data, software engineering, and artificial intelligence. We're looking for a versatile operations professional to join our IT team in a role that blends executive administration, financial operations, and governance, risk, and compliance (GRC) coordination. You'll act as the operational backbone of the IT organization — keeping the team's finances, purchasing, logistics, and compliance programs running smoothly, and serving as the connective tissue between IT, auditors, finance, and the broader business.

Responsibilities

Provide administrative support to IT leadership, including calendar management, meeting coordination, agendas, and follow-ups; Prepare reports, presentations, and internal communications on behalf of the team; Coordinate team events, onboarding logistics for new IT hires, and cross-departmental scheduling; Maintain team documentation, trackers, and shared resources; Own day-to-day IT financial operations: budget tracking, accruals, invoice processing, and monthly spend reconciliation; Partner with Finance on forecasting, variance analysis, and annual budget planning for IT; Track software license, SaaS subscription, and hardware costs; identify savings opportunities; Manage cost allocations and chargebacks where applicable; Manage the IT procurement lifecycle: quotes, purchase orders, approvals, receiving, and invoice matching; Maintain vendor relationships and track contract renewal dates, terms, and SLAs; Coordinate with Legal and Finance on contract review and vendor onboarding; Manage inbound and outbound hardware logistics, including equipment for new hires, returns from departing employees, and RMAs; Maintain accurate asset and inventory records; Handle international and domestic shipping requirements, customs documentation, and carrier relationships; Lead coordination of GRC activities across IT, internal stakeholders, and external auditors; Manage audit calendars, evidence collection, and remediation tracking for SOC 2 and ISO 27001 programs; Maintain policy documentation, control matrices, and risk registers; Track and report on compliance status; coordinate security questionnaire responses and customer compliance requests

Requirements

2-4 years of experience in business operations, IT operations, finance administration, or a similar hybrid role; Working knowledge of accounting fundamentals (POs, invoicing, accruals, budget tracking); Familiarity with GRC concepts and audit processes; Exceptional organizational skills and attention to detail; Strong written and verbal communication; High discretion and sound judgment handling confidential financial and organizational information; Proficiency with spreadsheets and productivity tools

Nice to have

Experience with ERP/accounting system; Experience with procurement, asset management, or GRC platforms; Experience supporting a SOC 2 or ISO 27001 audit cycle end-to-end; Experience thriving in a fully remote role; Background in IT asset management or hardware logistics; Experience in a fast-growing technology or services company

Benefits

Shape real-world AI-driven projects across key industries, working with clients from startup innovation to enterprise transformation; Be part of a global team with equal opportunities for collaboration across continents and cultures; Thrive in an inclusive environment that prioritizes continuous learning, innovation, and ethical AI standards