Business Support Assistant

In this Business Support Assistant role, you will work directly with physicians, providers, and clinical leadership in a fast-paced, administrative capacity. This is a non-patient-facing role that requires strong organizational and administrative skills to support the operational needs of our leadership team.

Responsibilities

Managing and coordinating physician and provider schedules; Processing travel and reimbursement requests; Supporting the clinical leadership team with administrative needs; Helping manage and coordinate site visits; Assisting with onboarding of new providers; Ordering and maintaining office supplies; Managing timecards and processing invoices; Provides administrative and customer or vendor services in assigned area; Reviews and/or audits documents, forms or invoices for appropriateness/accuracy; Corresponds with customers, patients, potential candidates, and vendors; Maintains records and/or files for assigned area; Prepares, collates, and distributes various reports; Maintains supply inventories and places and expedites orders for supplies; Works independently under general supervision and serves as primary point of contact to outside entities

Requirements

Prior experience in an administrative, back office, or executive support role; Strong proficiency in scheduling, calendar management, and organizational tasks; Ability to work independently and manage multiple priorities simultaneously; Excellent written and verbal communication skills; High school diploma or equivalent education; Two or more years administrative work experience in a related area; Must have the ability to follow oral and written directions; Must have excellent oral, written and interpersonal communication skills; Ability to work effectively with common office software, including spreadsheets and word processing; Ability to organize, prioritize and multi-task workload in a fast paced environment and maintain a professional manner

Nice to have

Experience supporting leadership, providers, or physicians; Experience with invoicing, timekeeping, or financial processing; Additional related education and/or experience