Business Support Coordinator

“We are a company that values diversity, inclusiveness, and innovative thinking."

Come grow with us.

Our clients trust us to bring together the best people, ideas, technical expertise and digital solutions to our work in transportation, buildings, water, the environment and new energy. Partner with our business leaders locally and throughout Australia and New Zealand and operate in a core team across the region, working with a variety of stakeholders and contribute towards key deliverables. No matter where you are in your career, there's a path for you here at AECOM.

Everyone belongs at AECOM

We’re committed to diversity, equity, inclusion, and belonging - because great ideas come from diverse perspectives. AECOM is proud to be a Fortune 500 Most Admired Company, a WGEA Employer of Choice for Gender Equality, #Work180 Equitable Workplace Awards 2025 Winner and an AWEI Bronze Tier LGBTQ+ Inclusive Employer.

The Business Support Coordinator ensures high-quality outcomes by overseeing compliance to delivery, finance and client processes, while partnering across operations. This role will be based in our Melbourne office.

The qualities that help you thrive

The following qualifications and experience are highly desired, but if you don’t tick all the boxes you could still be a perfect fit for this role. Please apply, all applications will be considered .

Responsibilities

Provide operational and administrative support to Sector Directors, including diary and inbox management, meeting coordination, event planning, internal reporting, and expense processing.; Provide administrative and project support to Sector Managers and Project Managers as part of broader support to the Water and Infrastructure team.; Coordinate and track governance activities such as GNGs, project risk reviews, Healthy Starts, NPS and client surveys, ensuring timely completion and follow-up actions.; Partner with Operations Managers, Project Administration, Controls, GBS and EC teams to monitor project performance, drive improvements in cash collection, data quality, time compliance, and resolve issues proactively.; Support client, market, pursuit and opportunity reporting, maintaining accurate and current information in Salesforce and producing relevant reports for business line meetings.; Champion a quality mindset across the Sector, ensuring consistent application of AECOM policies, procedures and best practices to support optimal project delivery and strategic initiatives.

Requirements

4–5 years’ experience in a similar role, with the ability to step in quickly and operate effectively with minimal ramp-up.; Strong communication skills and proven ability to work independently while managing multiple priorities.; High level of professionalism and confidentiality, with experience engaging stakeholders at all levels.; Proficient in Microsoft 365 and comfortable learning new systems, experience with internal systems is advantageous.; Adaptable and self-directed, able to navigate changing priorities and support business needs efficiently.

Benefits

Flexible work arrangements, including alternative start/finish times, job-sharing and hybrid work options; Purchase up to 6 weeks additional annual leave per year; Flex public holidays – swap Easter or other holidays for ones that suit you better; Continuous learning and growth - lunch and learns, professional development courses, financial study assistance, 5 days paid study leave, global career opportunities