Coordinator of Philanthropy Operations - Full time

The Philanthropy Operations Coordinator provides administrative, operational, and project coordination support for philanthropy initiatives, donor engagement activities, fundraising campaigns, grants administration, stewardship efforts, and special events. The incumbent supports the efficient execution of philanthropy operations through donor record management, reporting support, event coordination, communications, and project tracking. Working under the direction of the Director, Annual Giving & Legacy Trust, the Philanthropy Operations Coordinator executes day-to-day operational activities and serves as a key liaison among philanthropy, finance, marketing, clinical departments, community partners, and donors. The position requires adherence to applicable privacy, confidentiality, and compliance standards, including HIPAA requirements as applicable.

Responsibilities

Coordinate donor acknowledgement processes, including thank you letters, stewardship communications, and recognition materials; Support donor stewardship activities through tracking, scheduling, communications, and follow up; Maintain donor files and records; Respond to routine donor inquiries and direct complex matters to philanthropy leadership; Maintain donor, prospect, campaign, and event records within philanthropy database systems; Perform routine data verification and data quality reviews; Generate routine reports, mailing lists, donor lists, and fundraising activity reports; Support gift processing workflows with Finance; Provide administrative and project coordination support for fundraising campaigns; Track project timelines, deliverables, and campaign schedules; Maintain grant calendars, deadlines, reporting schedules, and supporting documentation; Assist with gathering information for grant submissions and reports; Coordinate logistical support for donor, fundraising, stewardship, and community engagement events; Manage event registration, guest lists, invitations, RSVP tracking, and event communications; Coordinate vendors, venues, supplies, and event materials; Coordinate meetings, schedules, agendas, and departmental documents; Support budget tracking, invoice processing, and vendor payment coordination as assigned; Serve as a point of coordination for cross-functional fundraising and stewardship activities

Requirements

Associate's Degree (Bachelor's preferred) with 2–4 years of administrative, project coordination, or nonprofit fundraising experience; Proficient in Microsoft Office Suite with direct experience using database systems or CRM software; Valid driver's license for local travel; Available to work occasional evenings and weekends for events; Exceptional written and verbal communication skills; Rigorous attention to detail and accuracy; Proven ability to balance competing priorities in a fast-paced environment; Strictly maintain donor confidentiality and HIPAA standards

Nice to have

Bachelor's degree

Benefits

Health, dental, prescription, and vision coverage for full-time & part-time employees; Short-term and long-term disability, life & pet insurance; Tuition reimbursement & Nursing Student Loan Paydown Program; 403(b) Retirement savings plans; Continuous earned time accrual