Document Control/Project Admin (Contract Position)

This is a Contract position and it is required to be fully on-site. Target Hourly Range: $40-$50 per hour.

Responsibilities

Check the project mailbox daily; Send official notifications of document issuance to affected individuals or groups through the project mailbox within 2 business days of receiving communication of a new revision or document upload; Owner of the Master Document List (MDL) on both internal and external SharePoint websites; Assist the internal team in updating the internal Document Register/MDL; Solely responsible for updating the External MDL; Ensure content on both MDLs accurately reflects documents stored on internal and external SharePoint websites; Ensure folder structures are created and populated per the Document Control Procedures; Check the project governing documents meet formatting standards; Files named per Document Numbering Procedure; Project template and cover page applied; Issued documents are in .pdf format or a locked Excel sheet; Consistent spacing and font throughout document; Table of contents when deemed necessary; Manage redline workflows for drawings and specifications; When applicable, route documents for review and approval through Adobe DocuSign; Co-owner of Document Control Procedure, along with Assistant Project Manager (APM); Propose and implement changes and improvements; Co-owner of Communications Matrix, along with APM; Remove and add people as necessary; Owner of document templates (Word, PowerPoint, Excel); Update as necessary; Support transition to different document control software after selecting a General Contractor; Co-owner of Contact List, along with APM; Track action items generated in team meetings using the Action Log; Enter action items into Action Log, assigning responsibility and due date; Review past-due action items at weekly team meetings; Ensure changes made to fit, form, or function of project are tracked in Change & Decision Log

Requirements

Bachelor's degree from an accredited university, or an equivalent combination of education and experience; Minimum of five (5) years of experience in document control within a regulated environment; Five (5) to ten (10) years of progressively responsible administrative experience; Demonstrated knowledge of current Good Manufacturing Practices (cGMP), including experience interpreting and applying cGMP requirements related to finished dosage forms; Strong organizational and time-management skills, with the ability to effectively manage multiple priorities and deadlines; Proven analytical and problem-solving skills with a high degree of attention to detail; Excellent written and verbal communication skills; Strong interpersonal skills with the ability to build effective working relationships across all levels of the organization; Advanced proficiency in Microsoft Office applications, including Word, Excel, Access and SharePoint; Self-motivated and proactive, with the ability to work independently and take initiative in a fast-paced environment