Document Controller

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Responsibilities

Establishing and maintaining a library of reference documents. Be aware of the various record keeping and reporting procedures of the company’s quality standards.; Correlating information relating to projects and proposal records.; Type, copy, distribute and file the project correspondence and meeting minutes.; Assist in the preparation of the minutes of meetings with the project managers and directors.; Assists in preparing a “mock up” for operations manuals (e.g., develops the index, binders, dividers, etc., and ensures timely printing and assembly) and/or job data books (pulls drawings and documents, develops index, cover sheet, dividers, etc., ensures timely reproduction and assembly).; Arranges document cataloguing, packing, and long-term storage or disposal of appropriate engineering documents at time of project closeout.; Prepares transmittals for engineering documents and requisitions.; Establishes and maintains files and computerized indexes for active engineering documents. Generates electronic/hardcopy reports as needed by the project managers or directors.; Maintains an established data distribution system and schedule for the assigned project based upon client, project, and supplier requirements.; Office administration duties, office furniture, office well-being. maintenance requests, and materials orders, etc; Maintain a list of office furniture and equipment together with a list of site offices work station equipment, and monitor them.; Assist the office secretary in her/his duties to achieve office requirements and office demands, including coverage.; Ensure a cohesive team work with the secretary and projects administrators and managers. Maintain excellent serviceability to the entire Environmental department team.; Assist in arranging for social activities when requested by the Manager Environmental Engineering; undefined

Requirements

Proven experience as a Document Controller or in a similar document management role, preferably in a site-based environment; Strong proficiency with document management systems and MS Office applications; Excellent organizational and time management skills with the ability to prioritize multiple tasks; Exceptional attention to detail and accuracy in record keeping; Professional communication skills and ability to coordinate effectively with diverse teams; Familiarity with construction, industrial, or project-based documentation standards; Knowledge of regulatory compliance requirements and document retention protocols; Preferred experience with project management software and digital document management tools; Ability to work independently and take ownership of document control processes; Flexibility and adaptability to work in a dynamic site environment