Event Coordinator (On-call, Contractor)

Event support and execution, space readiness, and maintaining hospitality standards

Responsibilities

Event & Venue Support: Provide day-of operational support for events and meetings held across a variety of Class A office building venues, including large lobby event spaces, conference rooms, and outdoor patio areas; Event Setup & Guest Experience: Support pre-event setup and post-event tear down, including space configurations, furniture placement, décor setup, and operational walkthroughs to ensure all venues consistently meet hospitality and presentation standards. Welcome guests upon arrival, assist with check-in, and help create a seamless onsite experience throughout events and reservations; Day-of Event Coordination: Support seamless event execution through real-time coordination with AV/IT, catering, décor, music, janitorial, security, and additional operational partners throughout the event lifecycle; Venue & Common Area Readiness: Complete AM and PM operational checklists and maintain elevated presentation standards across event spaces and common areas, including floral upkeep, lounge cleanliness, coffee and tea station setup, and general tenant-facing readiness throughout the day; Facilities Coordination: Support oversight of fitness center operations on event days as needed while coordinating with porters and proactively identifying and reporting maintenance or service-related needs to ensure smooth daily operations across the property

Requirements

1+ years of experience in venue operations, hospitality, events management, or premium guest-facing environments (e.g., hotels, conference centers, event venues, workplace hospitality); Proven experience delivering five-star service in high-volume or high-touch environments; Tech-savvy, with experience using booking, scheduling, and collaboration tools (Google Workspace, Slack, event platforms); Adaptable and confident learning new systems for membership and program management

Nice to have

Agile Responsiveness; Connector Mindset; Consistent Follow-Through; Collaborative Awareness

Benefits

Opportunity to grow into a more regular role