Executive Administrative Assistant 2

Aquent is a proud partner to a leading global technology company at the forefront of innovation, shaping the future of digital experiences and services. This organization is renowned for its commitment to groundbreaking advancements and fostering a collaborative, dynamic work environment where every contribution drives significant impact. They are dedicated to creating solutions that empower individuals and businesses worldwide, making a tangible difference in how people live, work, and connect. Step into a pivotal role where your organizational prowess and proactive approach will directly empower two key leaders and their expansive team within a world-class organization. As an essential administrative professional, you will be the cornerstone of operational efficiency, ensuring seamless daily operations and allowing leadership to focus on high-level initiatives that drive significant results. This is an exciting opportunity to immerse yourself in a supportive culture, contribute to impactful projects, and develop your skills while directly influencing the productivity and strategic focus of the team.

Responsibilities

Provide comprehensive calendar management, meticulously handling scheduling, resolving conflicts, and aligning commitments with leaders’ priorities; Facilitate potential travel arrangements and process expense reports for leaders; Collaborate closely with administrative and business management peers to establish priorities and ensure thorough preparation for all engagements; Partner with various teams across the organization to maintain a smooth and efficient operational model; Plan, coordinate, and support large-scale events, including all-hands meetings, morale-building activities, and other group gatherings; Manage space allocations and facilitate team moves to optimize working environments; Oversee the ownership and management of distribution and security groups; Generate various reports, such as headcount reports, as needed to support team operations; Manage the end-to-end process for employee onboarding and offboarding; Handle purchasing of equipment, services, and supplies, and process invoices; Act as a primary resource for policy questions and assist in troubleshooting issues.

Requirements

2-4 years of overall experience providing administrative support, with a significant portion dedicated to supporting senior leaders; Proven expertise in calendar management and scheduling using various scheduling platforms; Demonstrated experience in project management; Exceptional verbal and written communication skills; Strong multi-tasking abilities and customer service orientation; Excellent interpersonal skills, with the ability to work independently and manage time effectively; A high degree of organizational skills and the ability to maintain strict confidentiality; Ability to navigate and adapt quickly within a fast-paced environment; Proactive approach, demonstrating good judgment and consistent, timely follow-through; No degree is required for this role.

Nice to have

Significant prior experience as an executive administrative assistant; Experience with common business applications and office suites; A stable work history, indicating a preference for long-term engagements.

Benefits

subsidized health, vision, and dental plans; paid sick leave; retirement plans with a match; free online training through Aquent Gymnasium