Executive Administrator

Join the team at Bucketlist Xperiences, where we make dreams come true. We are looking for an energetic, highly organized, and detail-oriented individual who thrives in a dynamic and multi-faceted environment. This is a full-time, hybrid role that requires a positive attitude and a commitment to continuous learning and growth within the company.

Responsibilities

Managing calendars, organizing meetings, and scheduling appointments.; Conducting follow-up calls and emails for ongoing projects to ensure progress and completion.; Creating and managing Excel documents for basic expenses and budgets.; Coordinating with service providers, including dry cleaning, landscaping, housekeeping, pool cleaning, pest control, and phone/internet service.; Taking ownership of tasks and seeing projects through from start to finish.; Providing IT-related support, including PCs, laptops, and Apple devices.; Researching and booking travel arrangements for clients, including flights, hotels, and experiences.; Developing and maintaining relationships with vendors, including airlines, hotels, and tour operators.; Assisting in the development of travel itineraries and plans tailored to clients' needs and preferences.

Requirements

Minimum of 3 years of work experience in a similar role.; Experience working in the travel industry or hospitality is a plus.; Proficiency in English (bilingual skills in Spanish or other languages are a plus).; Strong written communication skills, with experience drafting company communications.; Proficiency in Microsoft Applications: Excel, Word, PPT, Adobe PDF.; Experience with Notion, Loom, Airtable, ChatGPT & other AI Tools is a plus.; Must have a personal vehicle with a valid driver’s license and a clean driving record.