Executive Assistant - Contractor

iCapital is looking to hire an Executive Assistant Contractor to provide administrative support to managing directors in the New York and tri-state area offices. This individual will regularly interact and work with senior members of the team including managing directors and managing partners.

Responsibilities

Manage calendars of several senior managers with a high level of detail, coordinating, and prioritizing daily tasks; Arrange complex and detailed travel plans; Process expense reports in a timely manner; Format information for internal and external communications such as memos, emails, presentations, and reports; Help move along deliverables, facilitate special requests, and contribute and execute last-minute ideas; Work as part of the larger Facilities and Administration team and support fellow executive assistants as needed

Requirements

7+ years of experience as an executive assistant working with senior level management; Undergraduate college degree is required; Able to manage up through tact and anticipation of needs; Possess a strong attention to detail and a high level of confidentiality; Proficient in using Microsoft Office (Word, Outlook, Excel, and PowerPoint); Excellent written and verbal communication skills; Strong experience managing schedules and processes in a fast-paced environment; Experience scheduling global travel, across multiple time zones, and multi-leg trips; Team player and comfortable working with 30+ people, reporting to a senior admin; Comfort operating within a dynamic environment and executing in situations where paths are uncharted; Able and willing to provide executive support beyond the scope of a typical workday

Benefits

Compensation package including salary, equity for all full-time employees, and an annual performance bonus; Employer matched retirement plan; Generously subsidized healthcare with 100% employer paid dental, vision, telemedicine, and virtual mental health counseling; Parental leave; Unlimited paid time off (PTO)