Executive Assistant - Investment Management (Emirati Talent only)

Provide support and coordinate all administrative requirements of the Department as designated in an efficient and effective manner. Follow-up on the department action plan/MoM as advised by the head of the department. This role is for a UAE national only.

Responsibilities

Ensure proper and timely coordination of activities across functions with other Team Assistants / Executive Assistants; Organize, file and maintain correspondence and other documentation for Department (paper & digital filing); Schedule appointments, prepare agenda, and coordinate arrangements for meetings; When required, support preparation of meeting minutes and follow-up with other Departments on action points; Screen and communicate meeting minutes, reports, and other business documents to the related stakeholders; Coordinate / follow-up with other team members on the tasks provided by the head of the department; Ensure to a timely correspondence to the department's requests; Screen telephone calls and visitors, answer questions as requested, refer calls / visitors to the related person; Coordinate travel bookings, visa applications and expense claims for all Department members; Follow-up with other Departments on next steps and requirements as per the meeting minutes; Draft letters and official correspondences to concerned parties; Prepare & format PowerPoint presentations (internal presentations / external pitches etc.) to a high professional standard; Coordinate with other departments to process contracts, approval documents, invoices etc.; Coordinate attendance monitoring and vacation planning for team; Coordinate ERP actions including raising TCRFs and processing invoices; Follow-up on the department action plan/MoM as advised by the head of the department

Requirements

UAE national only; Demonstrated skills in building and maintaining strong relationships with internal and external stakeholders; At least practical-level command of both English and Arabic, written and spoken; Ability to maintain confidential information; Good communication and interpersonal skills; Great understanding of policies, procedures & work methods; Strong computer skills; Excellent organization skills