Executive Assistant

As an Executive Assistant, your core focus will be supporting the CEO, while also offering light, supplemental assistance to other C-suite executives as needed. The key to the success of this position is the ability to handle multiple tasks at once, offer superior organization skills and a high level of attention to detail. In this role, you will be exposed to all aspects of the business, and will learn a lot about our industry and the start up environment. This is a great opportunity for the right candidate to learn and develop with a fast-paced growing start-up!

Responsibilities

Own and manage the CEO's calendar end-to-end including proactive scheduling, reprioritization, and conflict resolution - provide light, as-needed scheduling support to the broader C-suite; Effectively schedule business travel including flights, ground transportation, overnight accommodations and meals for the supporting leaders; Act as the external contact point, providing phone and email support, screening and follow-up on phone calls and voicemails; Project manage both on and off-site meetings as well as team events - travel planning, site selection/prep, menus, and meeting attendee logistics; Provide general administrative support to the executive team including receiving and interacting with visitors, answering and managing incoming calls, maintaining paper and online records, monitoring and organizing Executive's inboxes, and providing other daily support as needed; Perform accounts payable processing and other basic accounting functions as needed including handling expense accounts and reimbursements via Coupa, assisting with entering and processing approved payments, and maintaining detailed files/records; Handle confidential and sensitive information; Provide backup office management support as needed (weekly lunch orders, supplies, office POC); Be available to support the executives outside of normal business hours as needed

Requirements

2-4 years of experience supporting executives; Strong verbal and written communication skills; Excellent organizational skills and attention to detail; Demonstrated ability to manage complex tasks and prioritize competing demands; must be a flexible problem solver; Ability to take a straightforward, proactive approach to supporting the C-Suite Leaders; Committed to, and enthusiastic about, the mission and vision of the organization; Adept at multitasking in a fast paced, changing environment; Able to work independently and take initiative with little direction; Ability to drive and influence change; Exhibit a high degree of maturity, honesty, trust, and integrity and cultivates these qualities in others; Proficiency in G-Suite (Gmail, Docs, Sheets, Slides); Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); Must be authorized to work in the U.S.; H1-B visa sponsorship not available

Nice to have

Direct experience supporting the C-Suite Leaders

Benefits

Generous PTO Policy; 12 Paid Holidays; Volunteer Time Off; Paid Parental Leave; 401k Program; Wellness and home office/cell phone subsidies; Robust health, dental, vision insurance, and more