Executive Assistant

Are you someone who thrives on bringing order to complexity and keeping senior leaders one step ahead? We’re seeking an Executive Assistant to support a forward-thinking Global Chief Financial Officer and Company Secretary within a privately owned, rapidly expanding organisation operating across Australia, Canada, the US, and the UK. This opportunity is open to individuals from diverse backgrounds — including hospitality, retail, administration, logistics, operations, or project coordination — who are known for their reliability, strong judgement, and ability to stay organised in fast-paced environments. A consistent career history demonstrating accountability and growth will be highly regarded. In this role, you’ll act as a trusted right-hand to the Global CFO, ensuring their day-to-day priorities are managed seamlessly. You’ll be responsible for coordinating workflows, anticipating needs, and keeping the function running efficiently behind the scenes.

Responsibilities

Deliver high-level coordination and administrative support to the Global CFO and Company Secretary; Oversee a busy, international schedule, managing competing priorities across multiple time zones; Arrange end-to-end travel, including complex international itineraries, accommodation, and logistics; Assist with inbox management and draft communications on behalf of the CFO; Build strong relationships with internal and external stakeholders, acting as a key liaison point; Ensure documentation and records are maintained with accuracy, discretion, and confidentiality; Contribute to continuous improvement by identifying more efficient ways of working, including leveraging digital and AI tools

Requirements

Proven reliability and strong performance in a fast-paced environment; A stable career history that reflects progression and increasing responsibility; The ability to manage competing demands with strong attention to detail; Confidence interacting with a wide range of stakeholders, supported by high emotional intelligence; Clear and professional communication skills; Proficiency across Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams); A proactive, solutions-focused approach with a strong sense of ownership; Curiosity and openness to using technology and AI to improve workflows; Professionalism, discretion, and sound judgement at all times

Nice to have

Relevant qualifications in Business Administration or similar

Benefits

A pivotal role supporting a senior global leader in a growing international business; Exposure to executive decision-making and global operations; Flexible hybrid working, with a base in Dandenong South and options to work from home or Mt Eliza; The chance to influence how the CFO’s office operates and evolves, including adopting modern systems and tools