Executive Assistant

David Zwirner is seeking an Executive Assistant to support the Chief Digital Officer (CDO), with additional administrative support for Digital leadership. This role combines executive administrative support with day-to-day coordination across the gallery's digital, technology, and data teams.

Responsibilities

Provide comprehensive administrative support to the CDO, including calendar management, scheduling, and maintaining daily task, call, and follow-up lists; Provide administrative and coordination support to Digital leadership, including scheduling, meeting preparation, travel, expenses, and follow-up; Schedule internal and external meetings across time zones, prepare agendas and briefing materials, and capture notes and action items; Arrange domestic and international travel, prepare itineraries, and submit expense reports; Draft and organize routine correspondence, presentations, and meeting materials; Support logistics of team meetings, staff trainings, new-tool rollouts, and internal events; Submit invoices, maintain documentation, and coordinate with the Finance team; Maintain organized files, shared documents, contact lists, and administrative trackers; Serve as administrative point of contact between the CDO, teams, and colleagues; Assist with research, document preparation, and special assignments; Ad hoc projects as needed

Requirements

At least two years of relevant administrative, executive support, or coordination experience; A bachelor's degree or equivalent combination of education and professional experience; Demonstrated reliability, accuracy, and ability to prioritize in a fast-paced professional environment; Ability to work on site five days per week; A proactive approach to problem-solving and flexibility to work on special projects outside standard business hours as requested; Exceptional attention to detail and ability to manage multiple deadlines; Sound judgment and professionalism when handling confidential information; Excellent written and verbal communication skills; Proactive, solutions-oriented approach and ability to work independently; Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Drive); Proficiency with AI tools such as Perplexity, Claude, and ChatGPT for research, drafting, and summarizing, with ability to verify outputs; Interest in contemporary art and in how digital tools support a gallery

Nice to have

Familiarity with Notion, Jira, and Slack; Study in art history, art business, design, technology, or a related field

Benefits

Premier Access to private on-site and off-site events; Staff-driven projects and fundraising initiatives; Flexible workplace and commuter benefits; Corporate memberships to museums, including the Whitney and MOMA; Summer Fridays; Generous PTO and leave; Family medical, dental, and vision benefits; 401K savings plan with automatic employer contributions; Overtime eligible