Executive Assistant

This role provides daily administrative support to leadership team members, ensuring effective time management, communication, and collaboration. Responsibilities include calendar management, coordinating meetings, and arranging travel, all aimed at facilitating smooth operations and successful achievement of business goals. The ideal candidate is technically savvy, adaptable, a fast learner, values confidentiality, and thrives in a collaborative environment. We seek someone who will elevate our administrative services and foster a positive working atmosphere.

Responsibilities

Manage day-to-day operations of the leadership team, coordinating and maintaining calendars and schedules; Handle all aspects of travel, including booking, itinerary creation, and expense reconciliation; Plan logistics for on- and off-site meetings, including site selection, A/V needs, accommodations, and banquet orders; Monitor and manage the executive operational budget, participating in budget planning and performing monthly expense report reconciliation; Provide support for high-priority projects requiring accuracy and confidentiality; Participate in corporate committees to facilitate engagement activities such as Employee Appreciation Week and holiday events

Requirements

Minimum 5 years in an executive assistant or similar role; Strong attention to detail and excellent organizational skills; Outstanding verbal and written communication; Able to work independently, prioritize, and multi-task in a fast-paced environment; Demonstrated ability to maintain confidentiality; Proficient in Microsoft Office with capacity to quickly learn new software and systems

Nice to have

Bachelor's or Associate's degree; Experience in an international company; Interest in digitalization and adopting new tools