Executive Assistant, Office of the CEO

We are seeking an exceptional Executive Assistant to support the Office of the CEO, partnering closely with the Executive Assistant and Personal Assistant to deliver seamless, high-level support. This role requires a collaborative team player with strong judgment and attention to detail. You will be embedded in the daily operations of the CEO, supporting core business priorities while providing occasional personal support when needed. The role involves managing a complex scope of responsibilities while maintaining a calm and steady presence in a fast-paced environment.

Responsibilities

Partner closely with the Executive Assistant team to ensure continuity and effective coverage; Manage the CEO’s calendar with strategic prioritization across internal meetings, leadership sessions, and company commitments; Prepare briefing materials, agendas, and follow-up communications for executive meetings; Facilitate information flow across the leadership team, ensuring alignment and follow-through on key priorities; Coordinate cross-functional initiatives on behalf of the CEO, driving accountability and progress; Handle confidential communications with discretion and professionalism; Support external engagement with board members, investors, partners, clients, and media; Coordinate end-to-end travel logistics, including itineraries that anticipate potential changes; Prepare the CEO for external engagements such as conferences, speaking events, and stakeholder meetings; Provide personal assistance when needed, including appointments, vendors, and travel coordination; Handle sensitive personal matters with a high level of discretion and sound judgment; Anticipate needs and take initiative to resolve issues proactively

Requirements

5+ years of experience supporting Founder or C-suite executives in a fast-paced environment; Experience managing both business and personal support for senior leaders; Strong organizational and project management skills with close attention to detail; Excellent written and verbal communication skills across a range of stakeholders; Proficiency with tools such as Microsoft Office and task management platforms; Ability to manage competing priorities and make sound decisions in real time; High level of discretion when handling sensitive information; Positive, collaborative approach that contributes to team culture; Must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

Nice to have

Demonstrated interest in advanced technology, aerospace, or manufacturing; Strong sense of ownership, with a commitment to availability and accountability in a fast-paced environment; Sound judgment in dynamic situations, with the ability to act independently or escalate when appropriate; Ability to bring structure to ambiguity, driving clarity and momentum across competing priorities; Clear and professional communication style and tailor to diverse audiences; Proven ability to build trust through reliability, discretion, and a consistent presence; Positive and collaborative approach that enhances team effectiveness

Benefits

Medical, dental, vision, and life insurance plans for employees; 401k; Relocation support may be provided for certain situations, based on business need; Flexible vacation policy; Equity