Executive Assistant to the CEO

As the Executive Assistant to the CEO, you will be a trusted strategic partner and force multiplier for our CEO, helping him operate at his highest level of impact. This role demands exceptional organizational skills, strong communication abilities, and the utmost discretion in handling confidential information. Alongside this strategic remit, you'll also manage the CEO's schedule, travel, meeting materials, and other administrative essentials — with the same precision and attention to detail. This role demands exceptional judgment, strong communication abilities across all levels of the organization, and the utmost discretion in handling confidential information. This role reports directly to the CEO and is open to candidates located in the UK, with a strong preference for someone based in London. While this is a fully remote role, there may be times when meeting the CEO and various partners in our London office is necessary, so flexibility to work out of this office is required.

Responsibilities

Manage the CEO's schedule to arrange meetings, triage incoming requests, and ensure that all deadlines are met effectively; Coordinate and facilitate communication between the executive and other internal team members, ensuring clear and effective collaboration; Support the Executive Team working cadence including weekly meetings, regular brainstorming sessions and quarterly offsites; Own travel arrangements and external engagement logistics with meticulous attention to detail, building contingency plans so nothing is left to chance; Assist with key priorities including preparing necessary materials and organizing the CEO's workflow; Proactively identify issues and implement solutions to maintain momentum on critical activities; Prepare materials and organize workflow to keep the CEO's key priorities moving forward; Partner closely with the Senior Manager, Executive Operations and cross-functional leaders to strengthen and continuously improve executive operations processes; Support the CEO's engagement with the Board and other senior stakeholders, including helping prepare materials and coordinate logistics for Board meetings and other high-stakes, elevated communications

Requirements

7+ years of experience as an executive assistant or in a similar administrative role; Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines; Strong written and verbal communication skills, with comfort communicating at the Board and executive level; Sound independent judgment and decision-making; Ability to handle sensitive and confidential information with the highest level of discretion; Strong problem-solving skills and the ability to work independently and autonomously; Excellent interpersonal skills and the ability to build positive relationships with colleagues and external contacts; Flexibility and adaptability in a fast-paced and dynamic work environment; Located in the UK; Flexibility to work out of the London office when needed; Ability to adapt outside core hours when something genuinely needs attention

Nice to have

Supporting C-level executives; 2-4+ years directly supporting a CEO or Founder; Based in London

Benefits

Comprehensive Private Medical Insurance and Dental coverage; Workplace Pension with a 3% employer contribution; Equity grant participation; Flexible PTO with a FlexExperience budget ($900 annually); FlexWellness program ($1,800 annually); Life Assurance and Income Protection Insurance; Generous budget for home office setup; $1,500 annual learning and development stipend; 16 weeks of paid parental leave