Executive Business Partner (m/w/d)

Multiverse Germany's MD Office is looking for a proactive, tech-forward and experienced Executive Business Partner (m/w/d) to support the Managing Director (MD) and Chief of Staff (CoS), to help run a fast-growing Berlin office. Executive and business operations support is the core of this role: your responsibility will lie in managing the diary of the MD and other senior leaders, helping to drive overall business operations and company rhythm. You'll also work closely with the UK team to keep Multiverse Germany aligned with company-wide rhythms. In addition, you'll have the option to help build a high-performance, high-agency culture (e.g., owning the internal event calendar and other initiatives) in the Berlin office. Automation with AI runs through all of what you'll do.

Responsibilities

Support the MD primarily and provide additional support to other senior leaders, as directed, to ensure company goals are accomplished and operations run efficiently; Maintain and refine internal processes that support the MD, leadership team and the company; Manage professional and personal scheduling for the MD, including calendar management, preparing agendas, drafting emails, preparing phone calls or customer meeting briefings; Manage the MD's and senior executives' travel logistics and activities, including accommodations, transportation and meals; Assist and manage end-to-end logistics for small to larger scale events, such as company All-Hands, leadership offsites or one-off customer events; Coordinate closely with the UK team and build relationships with UK-based Executive Business Partners, Business Operations Managers and teams so Germany stays aligned with company-wide meeting rhythms and conventions; Automate where possible and use AI tools to cut manual admin across scheduling, reporting and follow-up

Requirements

Comfortable in a constantly evolving, fast-paced environment and able to prepare decisions under ambiguity while holding multiple threads at once; strong communicator who raises challenges and proactively solves operational problems before they reach the CoS or MD; several years of experience as an EA, business or operations coordinator, or similar, ideally supporting leaders in a fast-paced or scaling environment; thinks like an operator and builds processes, trackers or systems; defaults to automation and uses AI tools to cut repeatable admin; discreet and trusted, handles sensitive information with sound judgement; fluent in German with strong conversational English