Facilities Lead

The Facilities Lead will assist with overseeing third-party vendors in the areas of Cleaning, Facilities, H&S, and Security, monitoring operational expense and performance. The Facilities Lead will support the Manager with day to day management in each building of the Facilities Lead portfolio.

Responsibilities

Perform daily site inspections to spot and fix technical glitches, broken furniture, or scuffed walls; Carry out annual maintenance plan for HVAC, electrical, fire, lighting, and plumbing systems through specialized vendors; Oversee third-party vendors in Cleaning, Facilities, H&S, and Security; Coordinate and supervise cleaning staff and deep cleaning services; Maintain inventory of pantry supplies, printing materials, and restroom essentials; Request and compare at least three quotes for major repairs or asset purchases; Raise Purchase Orders for Facilities Team; Validate compliance with SLAs and cross-check invoices; Conduct monthly inspections of fire extinguishers, first aid kits, and evacuation signage; Supervise contractor access control and verify insurance; Manage issuance and deletion of access cards for suppliers; Get offices move-in ready by overseeing painting, cleaning, desk setups, and wiring; Manage setup and operational plan for community or external events; Act as point of contact for Community, Sales, Members and Vendors; Proactively detect issues in offices and common areas; Maintain storage areas and depots in order; Ensure compliance with company standards and OHS regulations

Requirements

Bachelor’s Degree in Engineering, Management, Architecture; Minimum of 2 years of experience in facility management, maintenance or other related industry; Excellent communication skills across multiple staffing levels; Demonstrated ability to define and assess problems and implement solutions; Strong attention to detail, problem solving and time management; Experience working with multiple vendor partners; The ability to build relationships and work cross functionally in a high paced environment; Intermediate knowledge of MS Office package; Intermediate/advanced English level (fluent); On-site role