Family Navigator- Administrative Coordinator III-2

Types correspondence, reports, and other materials. Conducts information retrieval and data entry. Compiles, organizes, and maintains records of business transactions. Maintains moderately complex indexes and files. Opens, sorts and routes incoming mail, answers correspondence and prepare outgoing mail. Maintains and update filing, inventory, mailing and database systems. Operates office machines such as photocopiers and scanners, voice mail systems and personal computers. Completes and mails bills, contracts, policies, invoices and checks. Compile, copy, sort, and file records of office activities. Answers phones, direct calls and take messages. Often provides work direction to lower level support employees.

Responsibilities

Types correspondence, reports, and other materials; Conducts information retrieval and data entry; Compiles, organizes, and maintains records of business transactions; Maintains moderately complex indexes and files; Opens, sorts and routes incoming mail, answers correspondence and prepare outgoing mail; Maintains and update filing, inventory, mailing and database systems; Operates office machines such as photocopiers and scanners, voice mail systems and personal computers; Completes and mails bills, contracts, policies, invoices and checks; Compile, copy, sort, and file records of office activities; Answers phones, direct calls and take messages; Often provides work direction to lower level support employees; Manages calendars, schedules meetings, and coordinates travel arrangements; Prepares and edits documents, presentations, and reports; Handles correspondence, including email, mail, and phone communications; Maintains filing systems and ensures document organization and confidentiality; Modifies and records data, and runs pre-built reports; Works closely with the department team; Organizes relevant data for given department; Serves as department point of contact for certain tasks; Communicates with departments and outside entities by answering phones, monitoring central email inboxes, and distributing notices; Provides general office backup, including assisting with payroll, billing, and reimbursements as needed; Maintains a comprehensive understanding of the respective database, policies, and norms to ensure efficiency in the department; Assists in planning and executing departmental projects and events; Other duties as assigned

Requirements

High School diploma or equivalent and 2 years of relevant experience; Or equivalent combination of education and experience