Fleet Coordinator

The Fleet Coordinator owns the day-to-day control, inspection, and performance of the vehicle fleet, ensuring vehicles are safe, available, compliant, and cost-controlled. The role is responsible for early detection of damage and risk, fast recovery of repair costs, and close coordination with Maintenance and Operations to protect vehicle uptime and service reliability. This is a hands-on, depot-based role critical to operational continuity and cost discipline.

Responsibilities

Ensure all vehicles are inspected, logged, and controlled to agreed standards; Carry out basic repairs where possible and collaborate with local garage for more complex repairs; Coordinate repairs and servicing with Fleet Maintenance to minimise downtime; Coordinate On the Road Breakdown with Fleet Maintenance/Third Party Partners to minimise downtime; Protect fleet uptime through early issue identification and prioritisation; Monitor driver behaviour and escalate safety or performance risks; Ensure key management processes followed & regularly audit keys; Ensure full compliance with health & safety and fleet standards; Produce clear fleet performance insights and improvement actions

Requirements

1-3 years’ experience operating in operational roles or vehicle-related roles; Experience of working with vehicles - uptime, light repairs, vehicle inspections, maintenance & servicing; High urgency, strong communication, strong escalation habits; Comfortable solving real-time operational pressure during peak windows; Able to communicate effectively & build relationships & work cross-functionally

Benefits

Dynamic working environment with a diverse and driven team; Huge opportunity for learning in a high growth environment, with progression opportunities based on success in the role; 25 days of holiday allowance plus public holidays; 1 Birthday Day Off + 2 Tenure-Based Additional Days Off; Subsidised Private Medical Insurance including dental, vision & mental health therapy; Bi-annual performance reviews and tailored development plans; Annual compensation review; Team lunch provided once a week; Quarterly team socials and annual sports day (HIVED Olympics); Enhanced maternity/paternity/adoption policy as day 1 right; Community volunteer days; Cycle to work scheme; Dog friendly office and depots; MacBook Air or Windows Laptop (depending on your preference)