Grants Management Specialist I

Reviews and supports pre- and post-award budgets and grant finances from government grants, foundations and/or other grant-award bodies. Monitors grant expenditures to ensure compliance with sponsor regulations.

Responsibilities

Reviews and supports pre- and post-award budgets and grant finances from government grants, foundations and/or other grant-award bodies; Monitors grant expenditures to ensure compliance with sponsor regulations; Serves as the pre-award and post-award grant specialist for a specific funding source or multiple funding sources aligned to assigned grant submissions; Assists in managing the grant submission(s) associated with aligned projects; Provides support and budget management for all assigned grants; Works with IORA to complete the funding proposal, ensuring completeness and accuracy; Ensures all pieces for grant submission conform to the necessary format and adhere to regulatory guidelines; Maintains proposal database and provides frequent updates to chair and administrative director on grant successes; Gathers necessary information for and drafts important and confidential correspondence; Makes contact with research center personnel as needed; Prepares all financial account closeout information in a timely manner and with complete accuracy to ensure the University remains compliant with responsibility to federal government and other sponsoring agencies with regard to final financial reporting; Manages procurement card purchases, shipping, and reconciliation for the group for assigned research programs; Monitors a section of department accounts; Reconciles ledgers on a monthly basis for accounts; Initiates and follows up with appropriate areas to correct any issues; Sends monthly reports detailing grant balances and transactions to administrators and other parties; Assists faculty with completing final financial and project reports at the conclusion of a grant; Ensures accuracy of all salary and non-salary encumbrances, including payroll changes, and resolves outstanding encumbrances; Oversees stipends, tuition, and health fees; Inspects accounting documents for completeness, accuracy, and compliance with federal regulations; Solicits additional documentation where collaborations are involved; Follows up with faculty to ensure publications are compliant with publishing body policies; Represents the Principal Investigators and/or Program Directors to outside organizations involved in research; Acts as a resource in working with other departments of the University and Medical Center

Requirements

Bachelor's degree and 1 year of relevant experience required; Or equivalent combination of education and experience; Continuous Learning for Administrators of Sponsored Programs (CLASP) within 1 year required

Nice to have

Experience with NIH or other grants administration, both pre- and post-award, and handling of Federal research grants preferred; Experience in and knowledge of Integrated Online Research Administration (IORA) and federal grant application platforms preferred