Inpatient Oconomowoc Scheduler

The Lead Scheduling Specialist performs centralized scheduling duties in order to determine and provide a cost-effective number and mix of nursing personnel for patient care needs. The Lead Scheduling Specialist oversees the resource consumption of nursing by planning for prudent allocation of resources, providing data for analysis of that allocation, and, with the director of nursing, continually evaluates the results of staff utilization. The Lead will also provide support and training to those in the Scheduling Specialist II position and lead scheduling for all hospital locations.

Responsibilities

Create a schedule that provides a daily complement of staff, according to the staffing grid requirements for the budgeted average census; Monitor resource consumption through creation of a Microsoft® Excel-based staffing variance report; Anticipate current staffing needs based upon updated census and patient activity information; Prepare information and reports related to the staffing effectiveness for review by the clinical services manager; Create and Maintain schedule of scheduling staff; Ensure agency utilization is controlled, including by accurate verification of invoices received; Verify time and attendance for all nursing staff; Work with the clinical managers to understand and implement annual budgeting plans; Facilitate successful communication with residential counselor pool staff scheduling and utilization; In conjunction with the pool manager, ensure that all communications, scheduling and utilization are done in a timely and effective manner; Coordinate Rogers-Oconomowoc and –Milwaukee social work pool staff scheduling and utilization monitoring; Oversee the scheduling of the float pool staff; Demonstrate understanding of the Joint Commission and other regulatory agency compliance regulations; Participate in Hospital committees, Performance Improvement team meetings and team projects; Participate in the Performance Improvement (PI) program; Conduct self in a professional manner

Requirements

1 year of experience at Rogers in the Scheduling Specialist II role; High school diploma; Three (3) years’ experience working in a hospital unit or office setting; Computer experience is required; Valid Wisconsin driver’s license; Must be able to read and communicate through written, verbal, and auditory skills and abilities; Must be physically/mentally able to perform job duties as verified by a physical exam; Must be capable of lifting a minimum of thirty (30) pounds; Verbal and hearing ability is required to interact with patients and employees; Numerical ability is required to maintain records and operate a computer

Nice to have

Formal training in aggression control within sixty (60) days of date of hire

Benefits

Health, dental, and vision insurance coverage for you and your family; 401(k) retirement plan; Employee share program; Life/disability insurance; Flex spending accounts; Tuition reimbursement; Health and wellness program; Employee assistance program (EAP)