Inventory Planning Coord III

Location: Strong Memorial Hospital. Responsibilities: Ensures specialty products, devices and implants are obtained in both a fiscally responsible manner and in line with departmental needs and requirements. Responsible for routine and non-routine duties requiring specialty knowledge of supply chain and clinical requirements for assigned areas. Utilizes problem solving skills to obtain what is required for assigned areas. Responsible for resolving invoice discrepancies and managing recall alerts for products, devices and implants that have been received. ESSENTIAL FUNCTIONS: Proactively reviews, monitors, and maintains all systems for assigned surgical and medical procedure supply and implant requirements, including notifications of patient or case specific needs, inventory levels in assigned par locations, the Operating Room (OR) implant log and/or the procedure or surgical schedule. Determines and maintains optimal inventory levels to ensure product availability per customer requirements. Procures products necessary for emergent, urgent, and elective cases. Creates purchase orders with purchasing authority up to $500,000, following hospital policies and maintaining fiscal responsibility. Verifies accuracy of shipments against purchase order. Reviews reports and checks on back orders daily. Monitors, updates, and keeps current all associated par forms and spreadsheets for areas of responsibility. Utilizes Materials Management and departmental software to proactively assess, measure, and track supply expenses and usage. Identifies and recommends solutions for problems relating to the product, process and/or ordering system. Maintains physical space for inventory, including relocation of supplies in various areas. Monitors expiration dates in respective areas and removes expiring products according to policy. Establishes, maintains, and enhances optimal communication standards. Coordinates customized inventories for multidisciplinary departments. Actively engages in the semi-annual physical product inventory, as required by Finance, to meet cost accounting and regulatory requirements. Other duties as assigned. MINIMUM EDUCATION & EXPERIENCE: Associate's degree and 1 year of related work experience required; Or equivalent combination of education and experience.

Responsibilities

Ensures specialty products, devices and implants are obtained in a fiscally responsible manner; Responsible for routine and non-routine duties requiring specialty knowledge of supply chain and clinical requirements; Utilizes problem solving skills to obtain what is required; Resolves invoice discrepancies and manages recall alerts for received products; Proactively reviews, monitors, and maintains systems for surgical and medical procedure supply and implant requirements; Determines and maintains optimal inventory levels; Procures products for emergent, urgent, and elective cases with purchasing authority up to $500,000; Verifies accuracy of shipments against purchase orders; Reviews reports and checks on back orders daily; Monitors and updates par forms and spreadsheets; Identifies and recommends solutions for product, process, and ordering system problems; Maintains physical space for inventory and monitors expiration dates; Establishes communication standards and coordinates customized inventories; Engages in semi-annual physical product inventory

Requirements

Associate's degree and 1 year of related work experience required; Or equivalent combination of education and experience