Manager, Events and Conferences

Planned Parenthood Federation of America (PPFA) and Planned Parenthood Action Fund (PPAF) seeks an energetic self-starter as Manager, Events & Conferences. This role will serve as an event production and project manager for the Events & Conferences team at the National Office. This role will provide support to internal and external partners, timeline creation, on-site event management and operations, and moving forward large and multi-functional/cross-divisional groups to execute on these conferences. They will have impeccable discretion, a problem-solving mindset, with excellent relationship-building and problem-solving skills. This is a hybrid role with 2-3 days in the NYC or DC office required.

Responsibilities

Execute planned conferences, events, and meetings across the National Office including managing project timelines, budgets, and workflow; Oversee all logistics for meetings and conferences including managing relationships with hotels and venues, vendor sourcing and management, site visits, budget management, project plan management, logistics communications, registration, on-site event management, prioritization, and resolving issues with internal security, legal, and IT guidelines; Contribute to the development of project plans and manage deliverables and timelines associated with event plans; Research, evaluate, and recommend new event technology accessibility vendors; Collaborate with internal and external stakeholders including staff, volunteers, and affiliate staff to create staffing plans; Communicate and collaborate with internal cross-functional teams and stakeholders to drive alignment and execution of event deliverables; Work with 3rd party event and production vendors to ensure timely delivery of program deliverables; Work cross-functionally across the National Office to conceptualize, plan and execute virtual, physical, and/or hybrid events at a national scale

Requirements

At least 3-5 years of work experience related to conference and event planning with a focus on logistics and operations; Be an analytical thinker and problem solver; Ability to work independently and collaboratively in a dynamic, fast-moving organization; Ability to prioritize and work on short and long term projects simultaneously; Excellent organizational and multitasking skills; Attention to detail; Strong communication skills; Customer service inclination and a customer-focused attitude; Ability to manage information and situations with high levels of discretion and confidentiality; An enthusiastic attitude towards staff events; Experience working in event planning platforms (Bizzabo, Eventbrite, Cvent); Strong experience in Canva; Proven ability to work independently and collaboratively; Extremely organized, process-oriented, self-starter who works well in a fast-paced environment; High proficiency in Google products; Occasionally available outside of normal working hours, but must be responsive on text messages and/or emails, for operational needs; Flexibility and ability to adapt to quickly changing priorities and ambiguous situations; Commitment to PPFA’s mission and diversity, equity, and inclusion, particularly surrounding race equity; Travel required approximately 35-40% domestic

Nice to have

Bachelor's Degree in event management or related field preferred; CMP preferred but not required