Material Coordinator

The Material Coordinator is well-organized, has a great eye for detail, ability to analyze data, and excels in communication. They must be comfortable with Excel, Google, and SmartSheet forms. They may occasionally be called upon to work with warehouse production personnel to pack out and prepare jobs for shipment. Skill level requires general computer skills and familiarity with Microsoft Office products and e-mail to handle data entry related to production functions as well as understanding shipping & receiving documentation. They need to be well versed in driving a sit-down forklift along with a stand-up reach truck. The goal is to ensure that materials are well-organized, and that the Production Lines are set up for success. This position will also ensure that Production data is communicated out on a timely basis. This position will report to the Senior Operations Manager.

Responsibilities

Provide leadership in the form of guidance, training and support to other provisioning associates and temporary associates; Provide feedback to the provisioning team on scheduling and allocating tasks to ensure balanced workloads and timely completion of orders; Maintain a secure and confidential work area around customer products; Review and manage customer orders within our Order system - Smartsheet to ensure new orders are assessed promptly and follow up for any missing information quickly; Be familiar with and maintain a working list of labeling requirements by retailer; Prep and process all R&M orders based on the customer’s prioritized list; Work with warehouse tools to prep and pack completed orders; Work with the receiving team to manage returns and update inventory as needed; Direct temporary associates on how tasks must be performed and monitor for Quality control; Record and track all serial numbers as requested by the customer; Assist with the tracking of in-house inventory; Manage and prioritize order due dates to determine method of shipping; Assist in maintaining accurate records of daily production to ensure timely deliverables; Create daily ship list(s) to communicate in a clear and concise manner to our shipping team so they can act quickly; Utilize Smartsheet in maintaining accurate records of completed tasks; Implement and maintain quality control procedures to ensure all provisioning deliverables meet company standards; Conduct random checks to ensure accuracy and quality; Train team members on quality control practices and the importance of accuracy and consistency; Analyze departmental processes and identify areas for improvement; Develop and implement strategies to increase efficiency, reduce errors, and streamline operations; Collaborate with other departments to enhance overall provisioning operations; Identify process improvements and document processes related to provisioning processes; Work within the provisioning team to communicate provisioning activities, including volumes, delivery times, and team performance; Communicate effectively with the provisioning team and other stakeholders regarding operational updates, issues, and improvements; Keep a calm and pleasant attitude to coworkers and associates, even in times of stress - communicate areas of concern in a mature manner; When working with the Client, communicate in an appropriate business focused manner

Requirements

High School Diploma; Minimum of 2 years’ experience in a leadership role; Understanding and experience of working with Inventory systems - Counts, Bills of materials, Order Processing, Inventory flows; Previous experience leading a team in a similar work environment; Familiarity with tech - Tablets, Screens, Phones, Connectivity through Bluetooth, Wifi, Cloud services; Proficient in Microsoft Excel; Knowledge of Google suite of apps - Mail, sheets, drive, docs; Utilizes a computer for e-mail and other online reporting programs; Strong leadership and team management skills; Excellent organizational and multi-tasking skills; Proficiency in inventory management and fulfillment systems; Strong problem-solving skills and attention to detail; Effective written and verbal communication skills; Ability to work in a fast-paced environment and meet deadlines consistently; Comfortable with Excel, Google, and SmartSheet forms; General computer skills and familiarity with Microsoft Office products and e-mail; Understanding shipping & receiving documentation; Well versed in driving a sit-down forklift along with a stand-up reach truck; Must be able to stand and walk for prolonged periods of time; Must be able to lift 20-30lbs and will be trained on pallet jacks; Able to work in environments with varying temperatures

Nice to have

Some college preferred