Meetings and Events Coordinator

Your mission is to be the steadfast anchor of your bookable spaces, ensuring the seamless physical delivery of every event. You don't just set up rooms; you set the stage for connection, ensuring every chair, screen, and coffee pour is positioned with house proud precision. Reports to: Tenant Experience Director. Work Hours: Monday-Friday typically between the hours 9:00am - 5:00pm with flexibility required for evenings based on business needs.

Responsibilities

Own the logistical blueprint for your space(s), developing detailed timelines, space setups, and service flows; Act as the primary point of contact for external partners and vendors, coordinating arrival windows, confirming scopes of work, and managing documentation and permits; Serve as the on-site anchor for daily operations, hosting high-profile meetings and social gatherings and resolving issues as they arise; Oversee the teardown, reset, and restocking of your space(s) to five-star condition; Complete post-booking documentation, capturing notes and learnings to improve delivery; Provide agile cross-functional support and prioritize tasks that maximize service value

Requirements

2+ years of experience in premium guest-facing environments: luxury hospitality, events management, venue operations (e.g., hotels, conference centers, event venues, workplace hospitality); Proven experience delivering five-star service in high-volume or high-touch environments; Effective problem-solver, resolving complex issues quickly while protecting the guest experience; Comfortable partnering cross-functionally with key stakeholders to deliver an exceptional experience; Tech-savvy, with experience using booking, scheduling, and collaboration tools (Google Workspace, Slack, event platforms); Adaptable and confident learning new systems for membership and program management

Benefits

FREE employee-only medical coverage; 4% employer 401(k) match; FREE short-term disability; Up to $4K annual bonus based on top performance