Meetings and Events Project Co-ordinator

You will work for one or more of our clients, organising and co-ordinating the logistics of registration, travel, transfers and accommodation to provide a delegate experience. This role, which includes national and international travel, will support the Project Manager and designated team in the delivery of the delegate management experience, both pre, on-site and post event. By being responsible for the delegate experience you will work on a range of meetings and events including investigator meetings, advisory boards, congresses, conferences, gala dinners, sales meetings and KOL meetings.

Responsibilities

Set-up and administer event websites, including collation and inputting of delegate details; Manage the invitation and attendee management process including meeting registration, air travel, housing and ground transportation; Manage attendee communications and associated timelines; Ensure Project Manager is up to date with all aspects of delegate arrangements throughout the course of the programme; Produce signage, badges, on-site manuals and other documentation; Order currency, uniforms, mobile phones, laptops and other on-site equipment; On-site attendance at events; Help with the selection of venues and production of event proposals; Be mindful of environmental sustainability in all aspects of the role; Setting-up and maintenance of client files from confirmation of event to completion and evaluation; Manage client communications and associated timelines; Foster the development of the client account by managing delegate relationships through operational delivery; Deliver financial aspects of events following company processes; Help with identification and documentation of cost avoidance / saving measures; Comply with company and client invoicing processes; Help with scope management; Help prepare budgets and final reconciliations within agreed timelines

Requirements

Within a commutable driving distance (within 1 hour) of either the Ashby-de-la-Zouch or Manchester offices; Either previous event management experience or a degree in event management; Client liaison skills; Team motivator and professional team member; A focus on accuracy, consistency and dedicated to customer service; Intermediate level Excel (can maintain complex spreadsheets) and Microsoft Office Suite; Strong organisation skills and attention to detail; The flexibility and desire to travel overseas

Benefits

Volunteer days; Enhanced annual leave with an option to buy/sell; Company pension; Life and health insurance; Many other benefits