Office Manager (m/f/d)

We are currently looking for a skilled Office Manager (m/f/d) to join our Integrated Facilities Management team in Frankfurt.

Responsibilities

Serve as primary on-site facilities contact and manage all IFM subcontractors across service scope; Handle work requests via Corrigo CMMS system and coordinate technical support (HVAC, cleaning, maintenance); Staff reception desk, manage visitor processes, and handle incoming calls and mail distribution; Manage vendor relationships, process purchase orders in SAP/JDE, and ensure procurement compliance; Coordinate consumables ordering, office moves, parking management, and employee onboarding/offboarding; Maintain HS&E compliance, complete required training, and ensure contractor safety requirements; Support event coordination, meeting room setup, and manage AV equipment; Process asset inventory, equipment handovers, and maintain occupancy planning systems; Provide security management support and conduct physical security reporting; Support capital projects from initiation through completion and handover to FM team

Requirements

Proven experience in facilities management or workplace services operations; Strong customer service and stakeholder management skills; Proficiency with CMMS systems and ERP systems (SAP/JDE); Excellent communication skills and professional phone/reception etiquette; Detail-oriented with ability to manage multiple tasks in fast-paced environment; Knowledge of HS&E regulations and safety compliance requirements; Experience with vendor management and procurement processes; Proactive, collaborative team player with problem-solving mindset; Flexibility to adapt to changing priorities and think outside the box

Nice to have

Corrigo (preferred)

Benefits

Entrepreneurial, inclusive culture; Total Rewards program; Career development and varied experiences