Operations Analyst

The Operations Analyst supports the successful execution of data center, engineering, and infrastructure projects by managing project financials, procurement activities, contract administration, invoicing processes, and operational reporting. This role serves as a key liaison between project management, procurement, finance, operations, and external vendors to ensure projects are accurately established, funded, tracked, and closed in accordance with company procedures.

Responsibilities

Create, maintain, and update project records, job structures, and cost tracking information; Process project change orders, contract modifications, and supplemental funding requests; Monitor project costs and ensure expenses are allocated to the appropriate jobs and phases; Support project closeout activities and financial reconciliation; Prepare and process customer invoicing and internal billing transactions; Manage invoice interfacing and financial data entry within enterprise systems; Review supporting documentation for completeness and accuracy prior to processing; Assist with intercompany billing and revenue recognition activities; Coordinate purchase order creation, tracking, and maintenance; Manage procurement requests and collaborate with purchasing teams and vendors; Ensure project materials, equipment, and services are properly authorized and procured; Track procurement status and support issue resolution related to orders and deliveries; Process Professional Services Agreements (PSAs), subcontract agreements, and project-related contracts; Maintain documentation supporting project authorizations, amendments, and approvals; Ensure contract information is accurately recorded within operational systems; Facilitate recurring business review meetings and operational status reviews; Monitor and report on outstanding purchase orders, project status updates, and operational action items; Prepare and maintain spreadsheets, reports, and project-support documentation; Serve as a primary point of coordination between Operations, Project Management, Procurement, Finance, and Vendors; Resolve project administration issues involving job numbers, purchase orders, invoices, contracts, and cost allocations; Support continuous improvement of operational and financial processes

Requirements

Project Financial Management; Purchase Order Administration; Procurement Coordination; Contract Administration; Invoice Processing; Budget & Cost Tracking; Vendor Management; Data Analysis & Reporting; Business Process Improvement; Cross-Functional Collaboration; ERP Systems (NetSuite, Vista or similar); Advanced Microsoft Excel; Organizational and Time Management Skills; Strong Written and Verbal Communication; Problem Solving and Analytical Thinking

Nice to have

Experience supporting construction, telecommunications, engineering, infrastructure, or data center projects; Experience with project accounting, job costing, procurement, and contract management; Familiarity with ERP and project management systems

Benefits

Comprehensive benefits package supporting physical, mental, and financial health; Vanguard 401(k) plan with immediate vesting and generous company match; 10 paid company holidays; Generous PTO accrual schedule; Access to discounts on useful products and services