Operations & Site Support Coordinator

Location: High Wycombe

Job Description
As our Operations & Site Support Coordinator, you will provide administrative support to the Commercial GM, the Sales Department and other members of the Senior Management Team for PFS Europe, the Middle East and Africa.
This is a one-year temporary contract.
Key Responsibilities
This is a hybrid role (with flexible working arrangements) based at our Wooburn Green location.

- Provides administrative support as appropriate to the General Manager, Sales Department & Leadership team (LT) members.
- Coordinate (proactively) all LT, Sales Team and Quarterly Business Review meetings (& other meetings on request), conferences, training programs etc. including meeting invitations, agendas, follow up on action items, liasing with customer secretaries; travel, venue, equipment, catering etc.
- Coordinate gathering monthly reports from LT & Sales Team members and collate into first draft of monthly management report.
- Manage the Leadership Team based travel arrangements, including flights and hotel bookings. Assist with general travel arrangements as required.
- Act as interface between the sales team and the Shared Service Centre Finance Team with regard to expenses and invoices. Manage discrepancy log.

Qualifications

- Minimum 3 years administrative experience including experience working for senior management within a commercial environment.
- Highly proficient with Microsoft Office – able to create reports and presentations to a high standard in Word, Excel and PowerPoint. Able to manipulate data within Excel including the use of formulae.
- Strong written and verbal communication skills - articulate and fluent in both written and verbal communication.
- Professional approach and presentation, able to interact confidently and credibly with senior management, team members and external customers. Able to maintain confidentiality.
- Excellent administrative and organisational skills, able to multi-task and keep track of several different activities at once.

Additional Information
What we offer
Here's a glimpse of the great benefits you can expect:

- Health & Financial Security:
- Enjoy Private Medical Insurance and Life Assurance, a Cash Health Plan, a Pension, and free annual flu vaccinations
- Time Off & Flexibility:
- Benefit from 25 vacation days, plus statutory bank holidays, Parental leave, family-friendly policies, and Flexible working arrangements
- Well-being & Development:
- Access to our Employee Assistance Program, our Wellbeing Policy, and Individual Development Discussions for your career growth.
- On-site Perks:
- Take advantage of free onsite parking, free to use electric car charge points, a Cycle to Work scheme, and a comfortable on-site break area.
- Community Engagement:
- Opportunities to participate in volunteer activities to support Non-Profit Organizations. To help us process your application quickly, please upload your CV in either PDF or Word format. We also kindly ask that you submit your resume in the same language as this job posting.
Why join Avery Dennison
We are a global materials science and digital identification solutions company with locations in over 50 countries, and approximately 35,000 employees worldwide. As a science and innovation company, we believe that diverse teams are stronger teams. We are committed to fostering a culture of curiosity and courage, where you can grow your career with a company that has innovation in its DNA. Founded on creating real-world impact to enable a better future, we strive to provide an open, collaborative culture where diversity of thought is encouraged and respected. Hear from our employees about what it's like working at Avery Dennison. Learn more at www.averydennison.com .
Our High Wycombe location, moved into in March 2023, is a collaborative and dynamic environment that supports our Identification Solutions, Fasteners Solutions, and Teamsports divisions and employs approximately 60 talented individuals.
Equal Opportunity Employer
Avery Dennison is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status, or any other protected status. If you are unable to use our online application process due to a disability, please contact us to request an accommodation at Requestaccomodation@eu.averydennison.com. In the EMEA region, we foster an inclusive culture through active Employee Resource Groups (ERGs) like Elevate, Unite, and our Mental Health group. Please visit our DE&I page to learn more about our Diversity, Equity & Inclusion approach.
Pay Transparency Statement
The salary range for this role is up to 32,000 GBP / year.
The hiring base salary range above represents what Avery Dennison reasonably expects to pay for this position as of the date of this posting. Actual salaries will vary within the range, and in some circumstances may be above or below the range, based on various factors including but not limited to a candidate’s relevant skills, experience, education and training, and location, as well as the job scope and complexity, responsibilities, and regular and/or necessary travel required for the position, which may change depending on the candidate pool. Avery Dennison reserves the right to modify this information at any time, subject to applicable law.

Responsibilities

As our Operations & Site Support Coordinator, you will provide administrative support to the Commercial GM, the Sales Department and other members of the Senior Management Team for PFS Europe, the Middle East and Africa.; This is a one-year temporary contract.; Key Responsibilities; This is a hybrid role (with flexible working arrangements) based at our Wooburn Green location.; Provides administrative support as appropriate to the General Manager, Sales Department & Leadership team (LT) members.; Coordinate (proactively) all LT, Sales Team and Quarterly Business Review meetings (& other meetings on request), conferences, training programs etc. including meeting invitations, agendas, follow up on action items, liasing with customer secretaries; travel, venue, equipment, catering etc.; Coordinate gathering monthly reports from LT & Sales Team members and collate into first draft of monthly management report.; Manage the Leadership Team based travel arrangements, including flights and hotel bookings. Assist with general travel arrangements as required.; Act as interface between the sales team and the Shared Service Centre Finance Team with regard to expenses and invoices. Manage discrepancy log.

Requirements

Minimum 3 years administrative experience including experience working for senior management within a commercial environment.; Highly proficient with Microsoft Office – able to create reports and presentations to a high standard in Word, Excel and PowerPoint. Able to manipulate data within Excel including the use of formulae.; Strong written and verbal communication skills - articulate and fluent in both written and verbal communication.; Professional approach and presentation, able to interact confidently and credibly with senior management, team members and external customers. Able to maintain confidentiality.; Excellent administrative and organisational skills, able to multi-task and keep track of several different activities at once.