Part-time Office Manager

The Part-time Office Manager is responsible for the smooth day-to-day operation of the office and building facilities. This role ensures a safe, efficient, and well-maintained working environment for employees, visitors, and contractors. The position combines office management, facilities coordination, vendor oversight, and health & safety compliance.

Responsibilities

Oversee daily office operations and administrative functions; Ensure office spaces are clean, organized, and fully operational; Manage office supplies, equipment, and inventory; Coordinate with Workplace & Facilities Manager on seating plans, workspace setup, and office moves; Support staff with office-related needs and requests; Manage reception and visitor processes; Help with events coordination and manage visits from other Delinea sites; Oversee maintenance and repair of building systems and infrastructure; Coordinate preventative maintenance schedules; Manage service contracts (cleaning, security, HVAC, waste, etc.); Conduct regular building inspections and resolve issues promptly; Liaise with landlords, property managers, and contractors; Manage keys, access cards, and building security processes; Ensure compliance with health and safety regulations; Maintain safety records and compliance documentation; Coordinate fire drills and emergency procedures; Act as primary contact for safety incidents and reporting; Ensure signage and safety equipment are up to date; Support office renovations and fit-out projects; Coordinate workplace improvement initiatives; Implement process improvements for office operations; Support Delinea employees with the booking of travel/tickets on the Concur system; Manage third-party vendors and service providers; Supervise contractors on-site

Requirements

Proven experience in office or facilities/building management; Strong organizational and multitasking skills; Good knowledge of building systems and maintenance practices; Understanding of workplace health and safety requirements; Strong communication and problem-solving skills; Proficiency in Microsoft Office or similar tools

Nice to have

Facilities Management certification (desirable); Health & Safety certification (desirable); Experience managing multi-floor or multi-tenant buildings

Benefits

Competitive salaries; Meaningful bonus program; Healthcare insurance; Pension/retirement matching; Comprehensive life insurance; Employee assistance program; Time off plans; Paid company holidays